Virtual Assistant

November 25

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High Scale

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Artificial Intelligence • Media • B2B

<High Scale> High Scale is a performance marketing agency that produces high-volume, social-native video creative using cutting-edge AI and data-driven testing to crush ROAS and lower CAC for consumer brands. They front production costs and operate a no-cost-per-content model — clients pay only when they use the ads — enabling rapid creative iteration, large-scale video production, and optimized ad openers across categories like personal care, eyewear, food, footwear, and home services.

201 - 500 employees

🤖 Artificial Intelligence

📱 Media

🤝 B2B

📋 Description

• Administrative Support: Manage schedules, meetings, and travel arrangements across multiple time zones. Prepare reports, summaries, and follow-ups for internal and client meetings. Handle confidential information with discretion and professionalism. • Project & Task Management: Track deliverables, deadlines, and progress across departments. Support coordination between creative, production, and leadership teams. Maintain organized records and documentation in shared systems (Google Workspace, Notion, Slack, ClickUp, etc.). • Communication & Coordination: Act as a key liaison between team members, clients, and external partners. Draft and manage internal communications and correspondence. Follow up on pending items to ensure accountability and on-time execution. • Operational Support: Assist with onboarding new team members and updating SOPs. Help organize events, team meetings, or remote sessions. Conduct light research, data entry, or reporting tasks to support business operations. • Optimization & Problem-Solving: Identify inefficiencies and propose smarter workflows. Anticipate team needs before they arise—always thinking two steps ahead. Bring creative solutions that make operations smoother and more efficient.

🎯 Requirements

• Organized & Proactive: You love structure, lists, and getting things done. You’re the kind of person who catches details others miss. • Tech-Savvy: Proficient in Google Workspace, Slack, ClickUp (or similar project management tools). Comfortable learning new tools quickly and adapting to digital workflows. • Communicative & Professional: Excellent written and verbal communication skills in English. Confident handling internal and client-facing correspondence. • Reliable & Confidential: You handle sensitive information with complete discretion. You thrive in fast-paced, high-trust environments. • Adaptive & Fast-Paced: Comfortable working with global teams across multiple time zones. Can multitask and prioritize without losing focus or quality.

🏖️ Benefits

• Career Growth: Opportunities to grow into operations, project management, or executive support leadership roles. • Innovation Culture: Be part of a team that moves fast, celebrates wins, and learns from every iteration. • Global Exposure: Work directly with founders, executives, and clients across the U.S. and international markets.