Executive Assistant

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2 days ago

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Hunt St

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Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

2 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

📋 Description

• Manage calendars, schedule meetings, and coordinate the director’s daily workflow. • Organise digital files, documents, and internal communications in a clear and structured manner. • Handle day-to-day admin, including correspondence, data entry, reporting, and document preparation. • Assist with organising meetings, briefings, and project follow-ups. • Manage the business CRM, including updating client information, tracking opportunities, maintaining pipelines, and ensuring data accuracy • Manage payroll processing and assist with finance-related administrative tasks. • Support accounts receivable and payable workflows (depending on complexity and final remit). • Prepare basic financial summaries, track expenses, and manage invoicing documentation. • Liaise with bookkeepers or accountants as required. • Work with internal specialists to collate and structure information required for tender submissions. • Manage timelines, ensure all components are completed, and prepare draft tender documents for review. • Coordinate the tender process so the director can focus on reviewing the final 10% rather than doing end-to-end preparation. • Maintain an overview of upcoming tenders, deadlines, and submission requirements.

🎯 Requirements

• Proven years of experience in an EA, VA, operations, or finance-administration role. • Strong organisational skills and the ability to manage multiple deadlines. • Experience handling payroll, invoicing, or financial coordination using Xero or similar tools. • Excellent written communication and document preparation skills. • Familiarity with tender administration or proposal coordination (preferred but not essential). • Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint) and common business productivity tools.