Professional Development Operations Coordinator

November 7

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MagicSchool AI

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Education • Artificial Intelligence

MagicSchool AI is a leading artificial intelligence platform tailored for the education sector. It offers over 70 AI tools that assist educators in lesson planning, writing assessments, and communicating effectively. The platform is embraced by over 4 million educators worldwide and integrates with learning management systems like Google Classroom and Microsoft Word. MagicSchool AI emphasizes responsible AI use, supporting both educators and students in building AI literacy while ensuring privacy and compliance with regulations. The platform offers a wide range of resources to enhance learning experiences, save educators time, and promote AI literacy, making it a valuable tool for modern education needs.

11 - 50 employees

Founded 2023

📚 Education

🤖 Artificial Intelligence

💰 $2.4M Pre Seed Round on 2023-08

📋 Description

• Manage and maintain our established scheduling system to ensure professional development sessions are accurately planned and executed. • Serve as the primary point of contact for scheduling communication with school partners, facilitators, and internal teams. • Oversee and coordinate a team of contracted facilitators responsible for delivering high-quality professional development sessions. • Manage the Professional Development team inbox to ensure timely, professional responses to partner and facilitator inquiries. • Handle rescheduling requests with professionalism and efficiency, balancing competing priorities while maintaining strong relationships. • Track and manage key partner and session data within Salesforce, ensuring data accuracy and consistency. • Support event management for in-person and virtual PD experiences, including logistics coordination, facilitator support, and partner communication. • Oversee ordering and distribution of swag and materials for school partners and participants. • Collaborate cross-functionally to anticipate scheduling and event needs, troubleshoot issues, and ensure smooth execution. • Provide proactive updates to stakeholders and maintain clear communication throughout the scheduling and event process.

🎯 Requirements

• Exceptional organizational skills with a proven ability to manage multiple projects and shifting priorities in a fast-paced environment. • Strong attention to detail and commitment to accuracy in all aspects of scheduling, data management, and communications. • Excellent interpersonal and written communication skills; able to navigate complex situations with tact and ease. • Experience with scheduling tools, email management, and CRM systems (Salesforce experience preferred). • A proactive problem solver who thrives in dynamic, fast-growth environments. • Previous experience at an EdTech company managing Professional Development logistics. • Prior experience in education, professional development, or event management is a plus, but not required.

🏖️ Benefits

• Unlimited time off to empower our employees to manage their work-life balance. • Choice of employer-paid health insurance plans so that you can take care of yourself and your family. Dental and vision are also offered at very low premiums. • Every employee is offered generous stock options, vested over 4 years. • Plus a 401k match & monthly wellness stipend