Executive Assistant to CEO

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August 8

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TrubAI

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B2B • Fintech • Artificial Intelligence

TrubAI is a consulting and advisory firm that focuses on supporting early-stage technology-driven companies across various sectors. By partnering with visionary entrepreneurs, TrubAI aims to leverage their expertise in technology to scale and accelerate businesses from seed funding through growth stages. The firm prioritizes deep, collaborative relationships with founders and provides strategic guidance in areas such as customer acquisition, hiring, and market strategies to help navigate the complexities of building successful companies.

1 - 10 employees

Founded 2022

🤝 B2B

💳 Fintech

🤖 Artificial Intelligence

📋 Description

• We’re seeking an experienced, high-performance Executive Assistant to support the CEO and founder. • This role is integral to protecting the CEO’s time, driving execution on critical initiatives, and ensuring operational clarity across both business and personal domains. • You’ll serve as a strategic partner—managing communications, schedules, projects, and priorities with discretion, speed, and precision. • The ideal candidate has experience working with founders or C-suite leaders in fast-paced, high-accountability environments and thrives when given ownership over outcomes. • This is not a traditional support role. It requires exceptional judgment, proactive problem-solving, and the ability to lead through influence. • Your work will enable the CEO to operate at peak capacity—by ensuring the right things happen, at the right time, with minimal friction. • Values alignment is non-negotiable. Due to the proximity, you will have access to the founders of the company. • It is of the utmost importance that you deeply resonate with the values they have set forth… Sincere Candor Unimpeachable Character Competitive Greatness. • Our founders are mission-driven, and the goal of the entire administrative team is to make sure that they can focus on the strategy of the business - while we handle the rest. • We consider ourselves the “nucleus” of the organization and take immense pride in the work we do, reflecting our founders' mission and values in all interactions and work we do.

🎯 Requirements

• 5+ years in a high-level support role to a founder/CEO or operator in a fast-paced, high-growth environment • Proven experience managing executive comms, calendars, and special projects • Advanced proficiency in office software, calendar management tools, and project tracking platforms. • Exceptional written communication and judgment—able to ghostwrite and interpret tone • Master of logistics, coordination, and executive-level time management • High EQ with the ability to hold context and protect the CEO’s mental bandwidth • Acts with urgency but never in a rush • Impeccable discretion and loyalty • Relentlessly proactive and anticipatory

🏖️ Benefits

• 20 days of paid time off per year • 5 days of paid sick leave per year • Learning and development time and budget • Team retreat / workation each year - fully paid for by the company • We will be giving you supplies such as a new laptop, standing desk, and back-up power • HUGE career opportunity with all the benefits that will bring - we are growing fast and we'll be building a marketing function that you'll be a core part of and potentially leading a significant team as we grow