Executive Assistant / Operations Associate

Job not on LinkedIn

September 28

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Catena

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HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• Executive Assistant/Operations Assistant supporting an immigration services company that helps clients secure visas and offers family-based immigration services • Inbox management: efficiently manage incoming emails, prioritize, respond, and ensure timely follow-ups • Process improvement: identify and streamline workflows and procedures to enhance efficiency • Client database management: data entry and upkeep of client information, ensuring accuracy and security • Calendar management: schedule appointments, meetings, and coordinate calendars across team members • Sales support: prepare sales materials, manage client leads, and assist sales team with administrative tasks • Communication and documentation support: prepare documents, reports, and presentations; facilitate internal and client communications • Other admin assistance: filing, organizing documents, making travel arrangements, and handling ad-hoc requests • Research: conduct research, gather information, and provide summaries or analyses to support decision-making

🎯 Requirements

• At least 2+ years of relevant working experience • Strong background in executive and administrative assistance; experience in providing sales support is a plus • Background or experience with legal/immigration is preferred • Great pattern-recognition and attention to detail • Strong language skills written and spoken; able to communicate clearly and succinctly • Good reporting function • Works with high reliability and proactively reports on statuses of tasks • Eager learner and high coachability • Sharp generalist with street smarts • Proactive and able to anticipate needs • Exceptional organizational skills • Creative problem-solver • Full Time | 40 hours per week | Eastern/Pacific Standard Time Zone (work hours requirement)

🏖️ Benefits

• Fully remote work arrangement. • Holidays: TBD • Exclusive upskilling opportunities enabling faster promotions