Executive Assistant – Recruiting Ops Partner, Deep Tech & Engineering

Job not on LinkedIn

October 31

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Catena

WebsiteLinkedInAll Job Openings

HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• **Role Overview**The **Operations Executive Assistant / Growth Marketing** professional will serve as the right hand to the founder — managing executive operations, recruiting pipelines, and global outreach strategies. • This hybrid role blends **executive assistance**, **recruiting operations**, and **growth marketing**, ideal for a highly organized, detail-oriented operator who thrives in startup environments. You’ll help scale the founder’s bandwidth, coordinate global engineering talent, and grow the brand’s digital presence in deep tech circles. • **Your Impact** • - Optimize executive operations through systems, scheduling, and proactive communication. • - Support recruiting initiatives across engineering, hardware, and R&D functions. • - Enhance founder and company brand visibility through social and professional platforms. • - Manage logistics, events, and marketing coordination to amplify reach and efficiency. • - Serve as a key execution partner across multiple business initiatives.

🎯 Requirements

• **Must-Have (Required):** • - 4+ years of experience supporting **C-level or founder executives**. • - Proven ability to manage complex calendars, communication, and priorities. • - Experience in **recruiting operations or sourcing technical talent**. • - Strong writing and communication skills — professional, polished, and empathetic. • - Tech-savvy; proficient with **CRMs, project management, and outreach tools**. • - Demonstrated ability to build systems and workflows in dynamic environments. • - Positive energy, initiative, and accountability-driven mindset. • **Nice-to-Have (Preferred):** • - Experience supporting founders in **technical, engineering, or R&D environments**. • - Experience with **LinkedIn growth and brand building**. • - Familiarity with **Gem, Dripify, Notion, Asana, and Cloze CRM**. • - Exposure to hardware, health tech, or clean energy startups. • - Previous success managing projects, operations, or event logistics. • **Tools Proficiency****Required:** • - LinkedIn, Dripify, Gem • - CRM (Cloze preferred), Gmail, Google Meet, Slack • - Google Workspace (Docs, Sheets, Calendar, Drive) • - Asana or Notion • - Airtable • **Preferred:** • - Canva or Figma • - Google Data Studio • - Zapier • - ChatGPT or similar AI tools

🏖️ Benefits

• - **Competitive Salary:** Based on experience and skills • - **Remote Work:** Fully remote—work from anywhere • - ** Bonuses:** Performance-based incentives tied to recruiting, branding, and operations KPIs • - **Career Path:** Opportunity to grow into **Operations Manager** or **Chief of Staff** • - ** Generous PTO:** In accordance with company policy • - ** Health Coverage for PH-based talents:** HMO coverage after 3 months for full-time employees • - **Direct Mentorship:** Guidance from international industry experts • - **Learning & Development:** Ongoing access to resources for professional growth • - **Global Networking:** Connect with professionals worldwide • **Our Recruitment Process** • - Application • - Screening • - Skills Assessment • - Top-grading Interview • - Client Interview • - Job Offer • - Client Onboarding • **Ready to Join Us?**If you thrive in high-performance environments and love blending structure, strategy, and creativity — this role is for you. Apply now to join a team redefining innovation in engineering and technology operations.