Virtual Assistant

Job not on LinkedIn

October 14

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Professional Recruiters

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Professional Recruiters knows companies must be fiscally and people wise. Recruiting seasoned management and qualified personnel add technical strength to your front line, value to your bottom line.

11 - 50 employees

📋 Description

• Organize and maintain written and digital records, including data entry and document management. • Coordinate and manage calendars, schedules, and appointments across different time zones. • Draft, proofread, and manage correspondence, reports, and presentations. • Conduct research, collect data, and provide information to support decision-making. • Prepare and maintain meeting agendas, minutes, and follow-ups. • Assist in the coordination of meetings, conferences, and business development initiatives. • Perform ad-hoc administrative duties as needed to support various business units. • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications. • Assist in implementing new sales programs, procedures, and systems. • Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates. • Manage invoicing, accounts receivable collections, and general bookkeeping tasks. • Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts. • Assist with budgeting, financial reviews, and preparation of confidential financial documents. • Utilize tools like Excel to organize data, create charts, and generate reports. • Support project management efforts by tracking progress and communicating updates.

🎯 Requirements

• 1-3 years of experience in an administrative, virtual assistant, recruiting, OR bookkeeping role. (Preferred but not Required) • Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. • Familiarity with CRM platforms, Slack, ATS and Zoom. • Excellent command of English, both written and verbal. • Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently. • Independent problem solver with innovative solutions. • Strong work ethic, attention to detail, and the ability to work independently. • Flexible to work across different time zones and able to adjust to evolving business needs.

🏖️ Benefits

• Flexible work arrangements