Executive Assistant

Job not on LinkedIn

November 20

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Real Hires

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Recruitment • B2B • HR Tech

Real Hires is a company dedicated to connecting businesses with top remote talent from around the world. They specialize in rapidly sourcing highly skilled virtual assistants and other professionals who match the quality of US-based talent but at a reduced cost. Real Hires prides itself on its rigorous vetting process, ensuring that only the top 3% of candidates make it to their clients. With a focus on reducing hiring headaches and providing continuous support, Real Hires helps businesses build sustainable, long-term teams. Their service promises to deliver the right hire in under five days, offering significant cost savings and enhancing company efficiency.

201 - 500 employees

🎯 Recruiter

🤝 B2B

👥 HR Tech

📋 Description

• Own the calendar: Manage meetings, calls, and travel with foresight — not just scheduling, but optimizing how each day runs. • Manage communication: Review, draft, and prioritize emails so nothing important gets buried. • Prepare and follow through: Set up meetings, capture notes, and track follow-ups until every action is complete. • Keep accountability on track: Ensure projects move forward and deadlines are met by coordinating across teams. • Stay organized: Maintain systems that make information, files, and next steps easy to find and act on. • Support internal engagement: Help plan and track team initiatives and morale activities. • Represent leadership well: Communicate with professionalism and discretion when coordinating with internal and external partners.

🎯 Requirements

• Proven experience as an **Executive Assistant** or in a similar high-level support role. • Strong **organizational and time-management skills** — able to juggle multiple moving parts. • Excellent **written and verbal communication**, with professional polish. • A proactive, **“see it, solve it”** mindset — you anticipate needs before they’re voiced. • Discretion and maturity when handling confidential information. • Confidence using digital tools for **scheduling, task tracking, and document management**. • A calm, steady presence in a fast-moving environment.