Accounts Receivable Operations Specialist

🕒 April 8

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

💰 Accounts Receivable

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RigUp

WebsiteLinkedInAll Job Openings

501 - 1000 employees

⚡ Energy

☁️ SaaS

🤝 B2B

Energy • SaaS • B2B

RigUp is a provider of a source-to-pay and vendor management platform built for the energy industry, combining SaaS software with a large network of suppliers and workforce services. The company helps energy operators source, onboard, manage compliance, and pay vendors and contingent workers across upstream and midstream oil & gas, and offers managed vendor services, bid management, field ticket verification, and staffing/payroll solutions to optimize capital projects and reduce non-core spend.

📋 Description

• Prepare, validate, and submit client invoices accurately and on time according to contract terms and client-specific requirements. • Reconcile timekeeping, expense, and payroll data to confirm accuracy prior to billing. • Track and manage purchase orders (POs), cost codes, and work orders to ensure proper funding and approval alignment. • Submit and monitor invoices through client and third-party systems (OpenInvoice, Ariba, Cortex, Fieldglass, or other VMS tools). • Audit and maintain complete supporting documentation including jobsheets, client approvals, and project references. • Collaborate with Payments, Payroll, and Accounting teams to resolve discrepancies and ensure data integrity prior to revenue recognition and invoice submission. • Track submission progress and contribute to month-end reporting. • Manage accounts receivable aging for assigned portfolios to ensure prompt payment and minimal delinquency. • Conduct consistent outreach to client contacts and intermediaries to confirm invoice receipt, resolve disputes, and secure payment commitments. • Log all communications, payment activity, and resolution updates within collections software for visibility and continuity. • Partner with Sales, Account Management, and Operations to address recurring issues, coordinate on approvals, and enhance customer experience. • Work with Managed Service Providers (MSPs) and vendor management intermediaries to ensure compliance with payment and approval processes. • Support reconciliation of unapplied cash and assist Accounting during monthly close to ensure accuracy in financial reporting. • Monitor client trends, flag potential risks, and communicate delays or anomalies to leadership for resolution. • Collaborate with Sales, Account Management, and Customer Support teams to align on client status, open issues, and strategic account priorities. • Partner with broader Financial Operations functions (Payroll, Payments, Invoicing, Cash, Credit, and Collections) to resolve complex account reconciliations or delinquent balances. • Participate in audits and process reviews, ensuring documentation and reporting meet internal and client standards. • Coordinate with Data, Systems, and Engineering teams to enhance process automation, reporting accuracy, and system integration. • Identify and communicate recurring process challenges; propose improvements and support implementation of new workflows or documentation updates. • Contribute to team meetings, training sessions, and cross-functional initiatives that strengthen collaboration and operational consistency.

🎯 Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience. • 3+ years of experience in invoicing, billing, collections, or accounts receivable, preferably within staffing, labor services, or energy industries. • Hands-on experience with ERP systems (NetSuite or comparable) and collections software for tracking activity and communications. • Strong understanding of purchase order management, cost code tracking, work order reconciliation, and customer reporting. • Proficiency with third-party invoicing and Vendor Management Systems (VMS) such as OpenInvoice, Ariba, or Fieldglass. • Strong analytical and problem-solving abilities with exceptional attention to detail. • Proven ability to manage priorities and deadlines in a fast-paced, high-volume environment. • Excellent written and verbal communication skills, capable of explaining financial information clearly to both technical and non-financial audiences. • Demonstrated collaboration skills with Sales, Account Management, and cross-functional Financial Operations teams. • Commitment to professional integrity, accuracy, and customer service.

🏖️ Benefits

• Flexible paid time off for full-time employees • Medical, dental, and vision insurance • Telehealth • 401(k) with company matching contribution • Flexible remote work support where applicable • WFH Contribution • Wellness allowance • Calm App • Learning opportunities • Financial planning support • Parental leave • Employee Assistance Program • Pet Insurance • Opportunity to earn bonus, commission, and/or equity • Onsite Gym