Executive Administrative Partner

Job not on LinkedIn

October 30

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

☕ Washington – Remote

Although this job is listed in Washington, this company may be open to hiring remote in other states.

💵 $45 - $55 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Schmidt Futures

WebsiteLinkedInAll Job Openings

Science • Technology

Schmidt Futures is an initiative focused on advancing projects at the intersection of talent and technology, with an emphasis on addressing specific and finite challenges. It is part of the larger Schmidt philanthropic network, contributing to science-focused efforts under the "Schmidt Sciences" umbrella. The organization is dedicated to leveraging technology and innovation to tackle pressing issues while fostering a community of talented individuals. Schmidt Futures plays a pivotal role in connecting different initiatives and supporting them through strategic partnerships and a forward-thinking approach.

51 - 200 employees

Founded 2017

🔬 Science

📋 Description

• Provide comprehensive administrative support to multiple senior leaders, including scheduling, calendar management, and travel coordination as needed. • Attend meetings, taking notes and tracking action items. • Draft correspondence and assist with other meeting follow-up as needed. • Prepare meeting agendas, presentations, and supporting materials. • Enter and update information in Agog’s CRM and project management software. • Manage senior leaders’ expense reporting. • Serve as a representative of the leadership team to external partners and the internal team, building rapport with a diverse range of stakeholders. • Identify and establish systems and processes that support the effectiveness of the leadership team and the team as a whole. • Support the broader team as needed. • Be part of creating Agog’s culture, including helping to plan activities like team celebrations and retreats.

🎯 Requirements

• Proven experience supporting executives or senior leaders within a fast-paced environment; experience juggling multiple leaders at once is preferred • A proactive approach to problem-solving with strong decision-making skills • An uncanny attention to detail • The ability to organize and schedule work effectively and efficiently, managing multiple priorities at the same time • A demonstrated proficiency in writing and editing correspondence • Strong interpersonal skills with the ability to represent leadership confidently • Strong judgment and discretion in handling confidential information • A comfort with technology, including Google Workspace and Slack; experience with systems like Salesforce, Concur, and Asana is a plus • An ability to work independently and identify improvements in processes and procedures • Bonus points for experience with planning events and/or preparing slide presentations • An interest in Agog’s mission

🏖️ Benefits

• Competitive compensation commensurate with experience, and a generous benefits package. • An opportunity to be part of a mission-driven organization creating positive social impact. • Work in a collaborative and dynamic environment. • A commitment to nurture your talent and invest in your success. • The chance to be at the forefront of the immersive media revolution.