Project Manager – Community Veterinary Medicine

🕒 October 13

🏄 California – Remote

🏄 California – Remote

💵 $113k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

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• Open for 33 days.

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San Francisco SPCA

WebsiteLinkedInAll Job Openings

201 - 500 employees

🤝 Non-profit

🤲 Charity

🏥 Healthcare

Non-profit • Charity • Healthcare

San Francisco SPCA is a non-profit organization dedicated to animal welfare, bringing together pets and the people who love them for over 150 years. Founded in 1868 by James Sloan Hutchinson in response to animal cruelty, the organization has become a national leader in saving homeless animals and working to end animal abandonment. It offers veterinary care, community medicine, and fosters a compassionate relationship between animals and humans while engaging volunteers in its mission.

📋 Description

• Build and maintain the master project plan and timeline across four deliverables • Spot schedule risks and bring recovery options to the Executive Sponsor • Approve routine deadline extensions and escalate larger changes • Track spending against the grant budget and prepare funder report inputs • Maintain funder and governance documentation • Schedule Editorial Leadership Council meetings, set agendas, deliver pre-reads, and track action items • Run Strategic Advisory Council scope reviews and consolidate feedback • Run the open call for authors and onboard selected contributors • Collect conflict-of-interest disclosures, AI use attestations, and contributor agreements • Coordinate author applications, notifications, onboarding packets, orientations, kickoff calls, and check-ins • Maintain the contributor roster • Log manuscripts and perform first-pass submission checklist reviews • Route drafts to Category Editors and track feedback and revision deadlines • Manage external peer review logistics and collect comments • Keep Asana project trackers and Google Drive folders current • Plan two 2–3 day convenings, including logistics, participant travel, and budget • Process travel reimbursements and contributor stipends • Compile publication attribution, credentials, and COI disclosures • Manage final platform assembly, file tracking, version control, and outstanding items • Coordinate launch communications logistics • Report to the Senior Executive Assistant to the CEO and work with the CEO as Executive Sponsor

🎯 Requirements

• At least 3-5 years of project management, project coordination, executive support, or equivalent experience • Project Management Professional (PMP) certification preferred • Strong organizational skills and a track record of managing many parallel deadlines and people at once • Clear, professional, courteous written communication • High proficiency with Google Workspace (Drive, Docs, Sheets, Calendar) and video conferencing tools • Comfort designing trackers, shared folders, and templates • Experience with a project management tool such as Asana, Monday, Trello, or Smartsheet, or the ability to learn one quickly • Discretion with confidential information, including conflict-of-interest disclosures and draft content • Ability to work independently and reliably on a part-time schedule, with flexibility during peak periods • Availability to travel for in person convenings • Ability to learn specialized veterinary vocabulary and apply written standards consistently • No veterinary background required

🏖️ Benefits

• Paid Time Off and Holiday pay • Medical, Dental & Vision insurance • Life Insurance • Long-term Disability Insurance • 401k Retirement Plan and contribution matching • Student debt relief program • Pre-tax Commuter Benefits • Lifestyle Spending Account • Mental health and wellbeing support with Talkspace • Discounts on retail and pet supplies • Discounts on veterinary care at our SF SPCA Veterinary Hospital and Clinic • Flexible part-time schedule with flexibility during peak periods • Travel support/reimbursements for in-person convenings • Contributor stipends according to budget and policy

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