Event Project Manager, Life Sciences – Europe

🕒 June 10

🇪🇺 Europe – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👷‍♀️ Project Manager

🚫👨‍🎓 No degree required

👻 Ghost score 24%

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SpotMe

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

SpotMe is an enterprise event management platform that provides solutions for organizing engaging, compliant events for various industries, including life sciences and pharmaceuticals, professional and financial services, and government. It offers in-person, hybrid, virtual event capabilities, and features such as event apps, CRM integrations, live engagement tools, and enterprise-grade security. SpotMe is recognized as a leader in B2B Event Management Technology and is trusted by Fortune 500 companies to deliver seamless and interactive event experiences.

📋 Description

• Lead and execute end-to-end congress, webinar, advisory board, and medical education event projects onsite and remotely • Independently build, configure, and launch live engagement apps using SpotMe Backstage Content Management System • Professionally manage customers and senior stakeholders through clear, timely communications across the project lifecycle • Coordinate stakeholders for seamless event-day execution • Train faculty, field sales teams, booth staff, and agencies • Review event apps and configure and test onsite technology, including interaction-tracking apps, microapps, iPads, and badge printers • Brief and prepare speakers for webinars, virtual sessions, medical standalone events, and symposiums • Ensure virtual and face-to-face event operations run smoothly • Handle post-event communications and analyze event data • Deliver detailed reports, dashboards, and recommendations to customers • During ramp-up, build events in Backstage with minimal supervision and manage at least 3 complete congress or life science projects end-to-end, including onsite presence at at least 2 events • Within 6 months, complete an international onsite project and lead projects across webinar, congress, medical education, and advisory board use cases • At 12 months, lead approximately 7 onsite projects per quarter or 13 remote projects per quarter, supervise 2–5 projects per quarter, step up to Program Lead, and participate in business development

🎯 Requirements

• 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, and congress and medical education event project planning and execution • Experience in congress/convention or medical education planning and execution • Deep expertise in pharma meeting and congress planning and execution from agency or corporate backgrounds • Strong understanding of pharma priorities before, during, and after events • Ability to translate complex workflows into clear, effective standard operating procedures • Ability to engage US and EU customers, KOLs, and medical societies • Ability to navigate pharma decision-making and escalate to leadership when necessary • Technical dexterity and ability to build and ship practical solutions • Ability to balance pharma regulatory compliance and legal review processes with business objectives • Ability to generalize customer needs and prioritize valuable solutions • Frequent travel, out of hours availability, and weekend work required • Ability to manage onsite and remote projects

🏖️ Benefits

• Frequent travel, out of hours availability and weekend work are part of the role • Approximately 20 to 40% of time spent traveling onsite • Opportunity to work with Europe/APAC teams or customers • Exposure to SpotMe Backstage, live engagement apps, and CongressIQ • Potential progression to Program Lead • Opportunity to supervise junior/associate team members • Opportunity to drive new business through upsell referrals and business development activities