Recruiting Coordinator

Job not on LinkedIn

3 days ago

🔔 Pennsylvania – Remote

Although this job is listed in Pennsylvania, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎯 Recruiter

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Stack AV

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Transport • Artificial Intelligence

Stack AV is a company that is revolutionizing the transportation industry through its autonomous trucking solutions, driven by advanced artificial intelligence. The company focuses on developing AI-powered autonomous systems to enhance safety, reliability, and efficiency in trucking operations. Stack AV is committed to addressing the challenges of the trucking industry by designing smart solutions to improve supply chain intelligence, business outcomes, and delivery speed. Safety is a core principle, and the company leverages cutting-edge AI, machine learning, and cloud technologies to innovate within the industry.

51 - 200 employees

🚗 Transport

🤖 Artificial Intelligence

📋 Description

• Manage all coordination for candidate interviews, assessments, and onsite logistics, ensuring a smooth, timely, and highly professional experience at every step. • Serve as the Greenhouse subject matter expert for the TA team maintaining data accuracy, troubleshooting issues, optimizing workflows, and helping others learn best practices. • Own data hygiene within Greenhouse, conducting regular audits, correcting inconsistencies, and ensuring our hiring data is accurate, complete, and analytics-ready. • Update and maintain recruiting documentation, SOPs, templates, and playbooks as processes evolve and proactively identify where documentation should be added or improved. • Partner with recruiters and hiring managers to execute consistent and compliant processes that reflect Stack AV’s values and hiring standards. • Track candidates through the pipeline with precision, flag bottlenecks, and ensure the team is aware of deadlines, scheduling needs, and required next steps. • Provide exceptional customer service to candidates, ensuring they are informed, supported, and respected throughout their journey. • Support small projects across Recruiting and PeopleOps — such as interview training, documentation rollouts, onboarding process updates, or process improvements that strengthen the overall function. • Identify opportunities to streamline workflows and recommend improvements that increase speed, accuracy, and overall team effectiveness.

🎯 Requirements

• Demonstrated experience as a Recruiting Coordinator or similar PeopleOps role with strong executional ownership and independence. • Expert-level proficiency with Greenhouse; able to configure, troubleshoot, audit, and teach it to others confidently. • Exceptional attention to detail with a track record of maintaining highly accurate data and error-free workflows. • A process-minded approach with enthusiasm for documentation, SOP creation, and maintaining clear, structured systems. • Ability to manage scheduling for multiple roles and stakeholders with accuracy, speed, and professionalism. • Strong communication and organizational skills, with the ability to partner across teams and provide excellent customer service. • Experience navigating sensitive information with discretion and sound judgment. • Comfortable operating in a fast-paced, high-growth environment with shifting priorities. • Proven ability to independently run small projects, create training materials, and contribute to cross-functional improvements. • A proactive mindset with a commitment to making processes better, tighter, and more scalable over time.

🏖️ Benefits

• We are proud to be an equal opportunity workplace. • We believe that diverse teams produce the best ideas and outcomes. • We are committed to building a culture of inclusion, entrepreneurship, and innovation across gender, race, age, sexual orientation, religion, disability, and identity.