Executive Assistant

Job not on LinkedIn

October 31

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Talent Sam

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Recruitment • HR Tech • B2B

Talent Sam is a company that specializes in recruitment and HR services, focusing on providing highly-skilled, English-speaking talent from South Africa. They streamline the hiring process by vetting and sourcing candidates, handling employment contracts, and managing payroll, taxes, and compliance. Talent Sam acts as the employer of record, making international hiring simple and cost-effective. They cater to a variety of industries, including ecommerce, startups, marketing, sales, finance, and healthcare, ensuring fast turnaround and comprehensive management for their clients.

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

📋 Description

• Provide comprehensive administrative support to the CEO. • Manage calendars, appointments, meetings, and travel arrangements. • Serve as a primary point of contact for clients — ensuring all communications are handled professionally and promptly. • Draft, proofread, and manage correspondence with exceptional written and verbal accuracy. • Prepare meeting materials, reports, and follow-ups. • Maintain organized systems for documentation and project tracking. • Handle confidential information with discretion and professionalism. • Assist in creating and managing invoices & contracts (experience a plus). • Support the CEO in coordinating with internal and external stakeholders. • Identify opportunities to improve efficiency and anticipate the CEO’s needs. • Conducting ad-hoc marketing tasks such as sales outreach, data entry, social media messaging.

🎯 Requirements

• 1-2 years of experience in a similar role a plus. • Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role. • Exceptional written and spoken English communication skills. • Strong organizational skills with keen attention to detail. • Ability to manage multiple priorities independently with minimal supervision. • Confident and professional in client interactions. • Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive, Calendar). • Tech-savvy with the ability to quickly learn new tools and systems. • Strong problem-solving skills and a proactive mindset. • Flexible, adaptable, and eager to learn. • Experience with invoice creation and basic financial admin is an advantage.

🏖️ Benefits

• Opportunity to work closely with a visionary CEO. • Collaborate with some of the most exciting hospitality and leisure brands in the world. • Be part of a high-performance, supportive team that values results, collaboration, and innovation. • Access to ongoing training and growth, with the freedom to bring your ideas to life. • Make a meaningful impact on the company’s success and client relationships.