Flex Administrative Manager

🔥 23 hours ago

🧀 Wisconsin – Remote

🧀 Wisconsin – Remote

💵 $57k - $60k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Manager

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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University of Wisconsin-Milwaukee

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1956

🏥 Healthcare

💼 Consulting

📣 Marketing

Healthcare • Consulting • Marketing

University of Wisconsin-Milwaukee is a public research university in Milwaukee, Wisconsin that offers undergraduate, graduate, and professional programs across arts, health, technology, business, and the sciences. UWM emphasizes hands-on learning, community engagement, and applied research, partnering with local industry and organizations to provide internships, undergraduate research opportunities, and graduate assistantships. The university supports large-scale research leading to startups, medical advances, and environmental solutions while serving a diverse student body of over 23,000.

📋 Description

• Support operational processes and records management for the Flexible Option program • Maintain student records for UW-Milwaukee Flexible Option students • Process applications for admitted students, matriculate and reactivate students as needed • Coordinate review, entry, and evaluation of Flex transfer credit • Run daily, weekly, and monthly audits and record corrections • Troubleshoot and resolve student records issues involving grading errors, academic standing, enrollment, and related matters • Process term changes, grade changes, and other regular records updates • Manage degree audits, graduation processing, clearing students for graduation, and posting degrees • Collaborate with Success Coaches, Admissions, Registrar’s Office staff, and OPLR staff • Manage email correspondence with the OPLR team • Provide support and training regarding PAWS and Stellic functionality • Communicate policy and system changes and train OPLR staff • Communicate with Flex Academic Directors regarding curricular questions and student services • Send monthly communications to Flex instructors regarding grading deadlines • Participate in meetings with Flex academic directors and OPLR staff • Provide general student and technological support for Flex option programs • Manage and update the Flex Schedule of Classes • Collaborate on updates and approval of the Flex production calendar • Assist with rebuilding Flex business processes and customizations following software upgrades and policy changes • Process enrollment and degree verification letters for UWM Flex students • May assist with budgets, approve expenditures, prepare reports and financial statements, schedule program logistics, supervise employees, and contribute to external funding proposals

🎯 Requirements

• Bachelor’s degree or commensurate combination of training and experience • At least 5 years of experience working in an administrative role at a college or university • Demonstrated administrative experience with PeopleSoft or another similar integrated data management system • Ability to work independently and make decisions autonomously when needed • Ability to provide strategic leadership while collaborating with others • Experience working in a college or university Registrar's office highly preferred • Demonstrated experience maintaining student records preferred • Demonstrated experience with evaluation and posting of transfer credits preferred • Experience as a high-level functional user of a student information system and related technologies preferred • Demonstrated successful experience working with academic units, including faculty and administrators preferred • Demonstrated experience creating process documentation or training materials preferred • Must verify identity and eligibility to work in the United States at start date • Must complete required employment eligibility verification form upon hire • Finalist candidates must provide three professional/supervisor references • Employment requires a criminal background check

🏖️ Benefits

• Reasonable accommodations for qualified individuals with disabilities • Criminal background check and reference check process • Employment eligibility verification support • Equal opportunity employment