Executive Virtual Assistant

Job not on LinkedIn

September 22

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Virtual Rockstar Careers

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Healthcare Insurance • Recruitment • SaaS

Virtual Rockstar Careers is a company dedicated to supporting the physical therapy community by providing specialized services such as hiring virtual assistants, physical therapists, and training clinical directors. They focus on empowering practices through education, consulting, and efficient staffing solutions to help clinics thrive while improving patient care and increasing operational efficiency.

51 - 200 employees

⚕️ Healthcare Insurance

🎯 Recruiter

☁️ SaaS

📋 Description

• Manage and organize the executive’s calendar and inbox. • Book appointments and coordinate meetings. • Support travel planning and create detailed itineraries. • Assist with event coordination and scheduling. • Data entry and tracking (e.g., time tracking from MOD reports). • Manage executive schedule and organize email communications. • Handle QuickBooks data entry. • Assign training modules in the LMS and track completion. • Calculate and track on-time bonuses. • Email applicant references. • Manage and schedule social media content across multiple platforms. • Create and edit Reels and short-form videos using CapCut. • Monitor social media trends and apply them to engagement strategies. • Build and grow online communities through consistent engagement. • Track and analyze social media and campaign performance. • Manage and optimize Go HighLevel campaigns, automations, and CRM workflows. • Plan, launch, and monitor Facebook Ad campaigns. • Support podcast guest booking and outreach. • Assist with event promotion and content creation. • Book personal and family-related travel and schedule personal appointments. • Handle online shopping, gift research, and purchasing. • Organize family events and reminders.

🎯 Requirements

• Highly organized, proactive, and detail-oriented. • Strong communicator with excellent written and spoken English. • Confident in daily face-to-face communication (Zoom/video calls). • Experience in executive support, marketing, or business operations. • Skilled in short-form video creation and editing. • Familiarity with Go HighLevel CRM and campaign management. • Hands-on experience with QuickBooks data entry. • Strong analytical skills for reporting and KPI tracking. • Tech-savvy and adaptable to new systems. • Professional, trustworthy, and discreet.

🏖️ Benefits

• Competitive salary commensurate with experience. • Opportunities for professional development and growth. • Work in a dynamic and supportive team environment. • Make a meaningful impact by helping to build and strengthen families across the globe.