Patient Intake Coordinator

Job not on LinkedIn

October 11

🌵 Arizona – Remote

Although this job is listed in Arizona, this company may be open to hiring remote in other states.

💵 $6 - $7 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Virtual Rockstar Careers

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Healthcare Insurance • Recruitment • SaaS

Virtual Rockstar Careers is a company dedicated to supporting the physical therapy community by providing specialized services such as hiring virtual assistants, physical therapists, and training clinical directors. They focus on empowering practices through education, consulting, and efficient staffing solutions to help clinics thrive while improving patient care and increasing operational efficiency.

51 - 200 employees

⚕️ Healthcare Insurance

🎯 Recruiter

☁️ SaaS

📋 Description

• Accurately enter new patient referral information, including medical and insurance data, into the Prompt EMR system. • Review referrals for completeness and ensure all required documentation is received. • Create and establish new patient cases in the EMR in accordance with clinic standards. • Verify data accuracy, cross-checking demographic, insurance, and clinical details. • Maintain compliance with HIPAA and clinic privacy policies. • Manage and maintain the clinic’s patient waitlist. • Coordinate with the scheduling and intake teams to move patients efficiently from the waitlist into active scheduling. • Assist with periodic audits of referral and intake data for accuracy and completeness. • Provide general administrative support for intake-related tasks or special projects assigned by leadership. • Communicate effectively with the intake and operations teams to ensure smooth patient onboarding. • Participate in virtual meetings and maintain open communication via Slack and email. • Track workflow progress and alert the team of any potential bottlenecks or missing information.

🎯 Requirements

• Prior experience in medical administration, data entry, or patient intake (physical therapy experience preferred). • Strong attention to detail and accuracy in data management. • Experience working in EMR systems (Prompt experience preferred). • Excellent communication and organizational skills. • Tech-savvy and able to adapt to multiple systems and tools (Slack, Weave, Dropbox). • Reliable, proactive, and comfortable working independently in a remote environment. • Strong work ethic and commitment to accuracy and confidentiality.

🏖️ Benefits

• Competitive salary commensurate with experience. • Opportunities for professional development and growth. • Work in a dynamic and supportive team environment. • Make a meaningful impact by helping to build and strengthen families across the globe.