Virtual Assistant – Executive Assistant

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November 25

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VAA Philippines

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eCommerce • Recruitment • B2B

VAA Philippines is a specialized service provider that connects e-commerce sellers with highly skilled virtual assistants based in the Philippines. The company offers a range of services including Amazon and Walmart marketplace expertise, social media management, creative design, and executive assistance. VAA Philippines conducts intensive screening and comprehensive training programs to ensure their virtual assistants are equipped with the necessary skills and knowledge to support various business operations effectively. Clients benefit from personalized guidance, ongoing training, and the flexibility to change assistants as needed, ensuring satisfaction and enhanced business productivity.

51 - 200 employees

Founded 2017

🛍️ eCommerce

🎯 Recruiter

🤝 B2B

📋 Description

• Serve as the primary support to company executives. • Manage daily schedules, communications, and administrative tasks. • Ensure efficient information flow, organize meetings, coordinate travel arrangements, and maintain office operations. • Act as the primary point of contact among executives, employees, clients, and external partners. • Manage executives’ calendars, schedule and set up meetings, and take minutes during discussions. • Make travel and accommodation arrangements, oversee the performance of other clerical staff, and manage office supply inventory. • Track daily expenses and prepare weekly, monthly, or quarterly reports (bookkeeping). • Format information for internal and external communication (memos, emails, presentations, reports).

🎯 Requirements

• High school graduate, college undergraduate, or college graduate. • Having experience in bookkeeping and accounting is a plus. • Proficient in utilizing various software applications, including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets. • Familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools. • Resourceful in finding solutions to problems that may arise during work. • Ability to handle sensitive information with discretion and maintain confidentiality. • Outstanding organizational skills. • Fluent in English, both written and spoken. • Good time-management skills and the ability to meet deadlines. • With good character and willing to work on a graveyard shift is a plus. • Detail-oriented person. • Willingness to undergo training and adapt to new processes. • Available for a full-time job.