Stock Plan Administrator

Job not on LinkedIn

September 24

🍂 Massachusetts – Remote

Although this job is listed in Massachusetts, this company may be open to hiring remote in other states.

💵 $85k - $110k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

🦅 H1B Visa Sponsor

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Veeva Systems

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SaaS • Healthcare Insurance • Pharmaceuticals

Veeva Systems is a cloud-computing company focused on the global life sciences industry. It provides software, data, and consulting services to streamline research and development, quality management, regulatory operations, and commercial processes. Veeva's solutions encompass clinical trials, regulatory submissions, drug safety management, and commercial execution to support life sciences enterprises in their mission to improve and extend life.

1001 - 5000 employees

☁️ SaaS

⚕️ Healthcare Insurance

💊 Pharmaceuticals

📋 Description

• Complete monthly and/or quarterly reporting for SOX purposes • Conduct required Leave of Absence (LOA) updates in the stock administration system (Equity Edge Online) • Complete monthly audit of address changes • Monitor UK CSOP taxation appropriation • Manually process terminations in our Equity Edge Online platform and post equity termination closing statements in Workday • Conduct daily, weekly, and monthly audits to ensure accuracy and completeness • Manage China SAFE foreign disbursements and retrieve international reports for Israeli tax purposes • Perform blackout list reviews in preparation for trading window closing • Heavily assist with the annual compensation review grant process • Assist with administering Veeva’s equity programs and ensure accurate processing and settlement of equity transactions including cross-border tax calculations with external tax advisor • Assist with processing daily stock option exercises, Rule 10b5-1 trading plan transactions, and RSU releases, ensuring accurate and timely tax withholding and reporting • Complete scheduled and ad hoc global reporting to meet internal and external compliance requirements (including 6039 ISO reporting and payroll reporting) • Generate recurring reports and respond to ad hoc requests from business partners • Assist with preparing equity grant paperwork for approval, processing new equity grants, distributing online grant agreements, and communications to new hires • Create and/or update detailed written procedures and assist with maintaining database integrity in the stock administration system • Provide excellent customer service to equity participants and assist with preparing, reviewing, and filing Section 16 reports (e.g., Form 4s) • Assist with annual external auditor walkthrough preparation and completion • Attend to other duties related to stock administration

🎯 Requirements

• 3+ years stock administration experience or equivalent experience in a multi-national, publicly traded company • Experience with equity and HCM administration systems • Proficient with navigating through an equity system platform • Certified Equity Professional (CEP), Exam Level 1 or working towards it • Experience with U.S. federal and state taxation relating to equity compensation and detailed knowledge of global taxation of equity compensation, including cross-border taxation • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Strong work ethic and ability to work independently • Detail-oriented, business-friendly mindset with an ability to accommodate tight deadlines in a fast-paced environment • Outstanding analytical, communication, and organizational skills

🏖️ Benefits

• Medical, dental, vision, and basic life insurance • Flexible PTO and company paid holidays • Retirement programs • 1% charitable giving program • Work Anywhere (flexible work arrangements — work from home or office) • Position may be eligible for variable bonus and/or stock bonus