Executive Assistant to the CEO

Job not on LinkedIn

October 31

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Veta Virtual

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B2B • SaaS • Productivity

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

11 - 50 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

📋 Description

• Manage the CEO’s inbox and communications, prioritizing and drafting responses. • Schedule and coordinate meetings, calls, and travel arrangements across multiple businesses. • Handle inbound/outbound calls, including light client coordination, vendor outreach, and screening. • Collect and organize KPIs, dashboards, and financial data for easy review. • Maintain and update CRM systems to keep pipelines and records organized. • Support WordPress updates and coordinate with contractors or vendors as needed. • Lead small projects, track progress, and hold stakeholders accountable to deadlines. • Research new tools, vendors, or opportunities, preparing summaries and recommendations. • Provide flexible, ad hoc support across marketing, home services, and consulting operations.

🎯 Requirements

• 3–5 years of experience as an Executive Assistant, Senior VA, or similar high-level support role. • Strong organizational and project management skills with the ability to pivot quickly between tasks. • Proficiency with CRMs, HighLevel (software), productivity platforms, and WordPress. • Experience collecting and organizing business data (dashboards, KPIs, financial tracking). • Tech-savvy, quick to adopt new tools; familiarity with AI tools is a plus. • Excellent time management and attention to detail. • Clear, professional written and verbal communication in English. • High integrity, discretion, and trustworthiness when handling sensitive information.

🏖️ Benefits

• Competitive monthly salary in USD based on experience. • Paid time off and US holidays for work-life balance. • A positive, growth-oriented environment where your contributions matter. • A unique opportunity to work directly with a CEO, gaining exposure to multiple industries.