Administration Staff

Job not on LinkedIn

November 19

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WOW Remote Teams

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B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

2 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

📋 Description

• Proposal Writing & Support: Draft, refine, and format client proposals tailored to specific requirements. • Gather information from internal teams to ensure proposals meet quality standards and reflect client expectations. • Organize and maintain an updated library of templates, reference materials, and reusable content. • Sales Coordination: Support sales operations by updating and maintaining CRM records with accurate client and lead information. • Assist in tracking follow-ups, progress, and general sales activity. • Meeting Preparation & Coordination: Schedule and coordinate internal and external meetings, managing calendars, room bookings, and confirmations. • Prepare agendas, presentation materials, and briefing documents ahead of meetings. • Record clear meeting minutes and follow up on next steps or assigned actions. • Project Management Support: Assist project leads with task tracking, scheduling deliverables, and monitoring progress. • Maintain project documents and ensure timely completion of assigned tasks. • Marketing & Social Media Assistance: Assist in managing LinkedIn and other social platforms by drafting content, preparing posts, and scheduling updates. • Monitor engagement metrics and support social media strategy execution. • Contribute to newsletters, campaigns, and event-related marketing initiatives.

🎯 Requirements

• Previous administrative support or office coordination experience. • Strong writing, communication, and documentation skills. • Exceptional organization and time-management abilities. • Proficiency in Microsoft Office and Google Workspace. • Familiarity with CRM systems and basic design tools such as HubSpot or Canva. • Understanding of LinkedIn content scheduling, posting tools, and general social media workflows. • Ability to work collaboratively, think proactively, and manage several priorities at once. • Experience in administrative functions, proposal support, or operations. • Strong attention to detail with the ability to produce polished written content. • Comfortable in a fast-paced environment that requires adaptability and initiative. • Interest in marketing, communications, business development, or commercial real estate (nice to have).

🏖️ Benefits

• Professional development within a growing, globally oriented company • Opportunity to work closely with cross-functional teams and gain exposure to proposals, sales, marketing, and projects • 100% remote , offering flexibility and autonomy