Legal Executive Assistant

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October 22

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WOW Remote Teams

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B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

2 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

📋 Description

• Maintain and update the firm’s case filing system and database of active matters, ensuring all court filings and related documents are accurately stored and named following firm conventions. • Process and organize new filings and court notifications received through ECF/PACER or email, ensuring proper indexing and accessibility. • Conduct legal research and compile case materials from PACER, court websites, and public databases. • Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference. • Coordinate case research assignments, compiling complete folders of filings for attorney review. • Draft and manage correspondence with clients, courts, and service providers. • Maintain and refine internal process documentation, including recurring checklists for research, filing, and case management procedures. • Support asynchronous communication workflows, including updates through email and Loom videos to minimize unnecessary meetings. • Manage light personal and administrative tasks, such as scheduling, coordinating mail deliveries, or vendor communications.

🎯 Requirements

• Proven experience as a legal assistant, paralegal, or executive assistant supporting litigation or law firm operations. • Familiarity with ECF/PACER systems and general court filing procedures. • Strong organizational and file management skills with meticulous attention to detail. • Excellent written and verbal communication skills in English. • Proficiency in Microsoft Office, Google Workspace, and cloud-based file management systems. • Experience with asynchronous communication tools (e.g., Loom) and a comfort level working independently in a remote setup. • Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times. • Bachelor’s degree or equivalent professional experience preferred. • Previous experience in appellate, civil litigation, or legal research environments is highly desirable. • Self-starter with strong time management skills and the ability to work with minimal supervision. • Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows. • High level of professionalism, discretion, and trustworthiness.

🏖️ Benefits

• Part-time, 100% remote position (approximately 20 hours per week). • Flexible working schedule with asynchronous communication structure. • Opportunity to collaborate with an experienced attorney in a boutique legal practice. • Supportive, low-interruption work environment emphasizing clarity and independence. • Stable, long-term engagement for a reliable and detail-oriented professional.