Marketing Account Coordinator

🕒 Março 20

🍂 Massachusetts – Remoto

🍂 Massachusetts – Remote

⏰ Tempo Integral

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🟡 Pleno

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Aimtal

SiteLinkedInTodas as Vagas

11 - 50 funcionários

Fundada em 2018

🤝 B2B

🏢 Corporativo

📱 Mídia

B2B • Enterprise • Media

Aimtal é uma agência de marketing global e integrada que adota uma abordagem estratégica e empática para o crescimento de marcas. A empresa oferece uma ampla gama de serviços, incluindo serviços de vídeo, operações de receita, operações de marketing e marketing ServiceNow. Aimtal é especializada em desenvolver estratégias que impulsionam a geração de demanda, branding, design, análise de marketing, marketing de conteúdo e marketing digital. Com uma abordagem consultiva, criativa e informada por dados, Aimtal visa aumentar a conscientização da marca e o crescimento dos negócios para seus clientes.

Descrição

• Own the creation, maintenance, and organization of all client and internal project tasks within ClickUp to ensure every project component is actively managed. • Develop and meticulously maintain detailed project timelines for all active accounts, with special attention to large, complex projects like website designs and video production. • Accurately translate client requests, project needs, and approved timelines into clear, actionable project plans and tasks within ClickUp for the delivery team. • Assist Account Managers with weekly team workload assessments in ClickUp to ensure a healthy, balanced, and sustainable distribution of tasks across the delivery team. • Perform weekly hours and budget checks against project scopes to flag potential risks or scope creep to Account Managers. • Identify and assist in the development of new processes or systems to improve agency-wide project management and delivery operations. • Prepare detailed client meeting agendas and take accurate, concise meeting notes and action items for both internal and client calls. • Send marketing materials to clients, including meeting agendas, final campaign assets, action item summaries, and weekly status reports and project updates. • Act as the liaison to efficiently facilitate and manage the review and feedback loop on marketing assets between the client and the Aimtal delivery team. • Manage the scheduling of all client and internal team meetings, ensuring smooth coordination across multiple stakeholders and time zones. • Conduct rigorous quality assurance checks on all final deliverables before client review, ensuring alignment with the original brief, brand standards, and complete accuracy. • Confirm that all final project versions reflect every client and internal edit, and manage the final submission of project deliverables to the client. • Assist Account Managers in creating project charters and comprehensive documentation that clearly defines project scope, goals, and team roles. • Capture internal processes and workflows to create or refine documentation that improves team efficiency and knowledge sharing. • Assist with the coordination and organizational setup of integrated marketing campaigns across channels, including organic social, paid advertising, and HubSpot activities. • Assist with the creation and maintenance of marketing content calendars, ensuring milestones and deadlines are tracked and communicated. • Monitor and research industry trends, competitor actions, and changes that may impact client strategies. • Perform various administrative tasks to support the delivery team across marketing activities.

🎯 Requisitos

• Bachelor’s degree in Marketing, Communications, Business, or a related field. • 1-2 years of experience in marketing and/or project coordination; agency/B2B experience is a plus. • Previous experience in a marketing agency environment is highly desirable, particularly one focused on B2B clients. • Relevant internship experience will be strongly considered. • Proven ability to manage multiple projects and deadlines in a fast-paced environment. • A sharp eye for detail for quality assurance, proofreading deliverables, and maintaining accurate project documentation. • Clear, professional written and verbal skills for client and team collaboration. • A self-starter attitude with the ability to anticipate needs, identify potential project risks, and take initiative to solve problems before they escalate. • A true team player with strong interpersonal skills, capable of working effectively with cross-functional teams (creative, strategy, account management) to achieve common goals. • Superior ability to prioritize tasks, manage time effectively, and operate with a sense of urgency to meet tight deadlines. • Thrives in a dynamic, remote work environment and can easily pivot between different tasks and client needs. • Proficient with project management tools like ClickUp, Asana or Monday.com; experience with ClickUp is highly preferred. • High proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and/or Microsoft Office Suite (Word, Excel, PowerPoint). • Familiarity with marketing automation platforms such as HubSpot • Basic understanding of social media platforms such as LinkedIn and Instagram, as well as social media management tools (e.g., Sprout Social, Hootsuite). • Experience using collaboration tools like Slack and video conferencing platforms like Zoom or Google Meet.

🏖️ Benefícios

• Health, dental, and vision insurance • Up to 18 days of paid time off and 9 paid holidays (if based in USA; subject to change depending on the country) • Paid sick leave (Varies per employee location) • Skill and career growth training • Remote work stipend for remote work equipment and/or co-working memberships • 401(k) plan participation (after completing a minimum of 12 months of employment) • Annual in-person company retreat (past locations include Montréal, Málaga, Lisbon, and Playa del Carmen)