Billing and Operations Assistant

🕒 Dezembro 12, 2025

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Atlas Assistants

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

✈️ Turismo

Consulting • Logistics • Travel

A Atlas Assistants é uma empresa especializada em fornecer assistentes executivos treinados para ajudar empreendedores e profissionais de negócios a retomar o controle do seu tempo e aumentar a eficiência. Seu serviço oferece assistentes executivos experientes e criteriosamente selecionados, treinados em diversas operações de negócios, incluindo gestão de e-mails, gestão de agenda e calendário, gestão de viagens e suporte operacional. Ao implementar sistemas e SOPs comprovados, a Atlas Assistants garante que os clientes possam delegar tarefas com eficácia, liberando mais tempo para focar no crescimento do negócio e na vida pessoal. A empresa tem como objetivo aliviar a carga das tarefas administrativas, encontrando, contratando e treinando o perfil ideal para as necessidades profissionais e pessoais de cada cliente.

Descrição

• Ensure accurate and timely invoicing for all clients. • Process payroll efficiently with zero discrepancies. • Manage and deliver contracts to clients, ensuring compliance and timely execution. • Reduce outstanding accounts receivable to improve cash flow. • Perform regular account reconciliations to maintain financial accuracy. • Deliver clear and actionable financial reporting and data analysis. • Enhance client satisfaction through proactive billing and contract communications. • Perform daily reconciliation checks between Airtable and Stripe: charges, refunds, and cancellations. • Validate payroll data (hours, rates, bonuses) against approved records. • Confirm EA overtime hours with clients and generate invoices in the correct billing cycle. • Draft, review, and send contracts to EAs and clients using tools like PandaDoc. • Manage contract renewals and updates as needed. • Generate and deliver accurate financial reports weekly. • Conduct account reconciliations within 5 business days of month-end. • Provide administrative and coordination support to other departments (such as TA or Customer Success).

🎯 Requisitos

• At least 2 years in billing, payroll administration, contracts management, or similar roles. • Strong technical proficiency, communication, and problem-solving skills. • Ability to learn and adapt to new tools quickly is a must. • Experience with Stripe, Airtable, Google Workspace, Zoom, Notion, Slack, PandaDoc, Bill.com, Deel, and Wise/PayPal/Payoneer is a plus, but we are happy to train the right person. • Ability to work US Business Hours (Eastern Time).

🏖️ Benefícios

• Flexible, remote work to fit your lifestyle. • Access to ongoing mentorship, advanced training, and support to enhance your financial and operational expertise. • Join a team that values growth, accountability, and celebrates your success.