Executive Assistant, Bookkeeper

Vaga não está no LinkedIn

🕒 Julho 29

🇵🇭 Filipinas – Remoto

💵 $1.000 - $1.600 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👨‍💼 Assistente Executivo

👻 Score fantasma 20%

O que significa: quão provável esta vaga está aberta sem contratação ativa.Como ler: 60% ou mais significa que achamos que é uma vaga fantasma. Pontuações mais baixas preocupam menos.Como pontuamos: tempo em aberto, republicações, vagas abertas vs tamanho do time, rapidez para fechar vagas, e se o salário está divulgado.Observação: é uma estimativa de dados públicos, não um julgamento da empresa. Vagas reais podem ter pontuação alta, então use como uma dica, não como um fato.

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team. • Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. • Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl. • Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team. • General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed. • QuickBooks Management: Utilize QuickBooks for bookkeeping, including entering transactions, reconciling bank statements, and generating financial reports. • Billing Support: Assist with the preparation and processing of client invoices, ensuring timely and accurate billing. • Accounting: Manage and maintain accurate financial records, including general ledger entries, accounts payable and receivable, and financial reporting. • Financial Reporting: Provide insights and recommendations based on financial data to help improve the company's financial health. • Compliance: Ensure that all financial processes comply with relevant regulations and company policies. • Collaboration: Work closely with other departments to support financial operations and provide necessary reports.

🎯 Requisitos

• 3+ years of experience as an Executive Assistant or in a similar administrative/operations support role. • Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution. • Strong discretion and judgment when handling sensitive or confidential business and personnel information. • Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners. • Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. • Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). • Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms. • Comfort working in Slack as a primary communication tool, largely within the client's public channels. • Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. • Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders.

🏖️ Benefícios

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months