Executive Assistant, HR Background a Plus

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🕒 Julho 6

🌐 México, Brasil, +1 outros países – Remoto

🇲🇽 México – Remoto 🇧🇷 Brasil – Remoto 🇨🇴 Colômbia – Remoto

💵 $1.000 - $1.700 / mês

⏰ Tempo Integral

🟢 Júnior

🟡 Pleno

👨‍💼 Assistente Executivo

🚫👨‍🎓 Sem graduação necessária

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team. • Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. • Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl. • ClickUp & Project Support: Maintain and customize onboarding checklists for new hires/contractors and keep tasks organized in ClickUp. • Compliance & Documentation Support: Assist with annual compliance and recertification paperwork. • Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team. • General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed.

🎯 Requisitos

• 2+ years of experience as an Executive Assistant or in a similar administrative/operations support role. • Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution. • Strong discretion and judgment when handling sensitive or confidential business and personnel information. • Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners. • Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. • Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). • Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms. • Comfort working in Slack as a primary communication tool, largely within the client's public channels. • Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. • Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders. • Research skills and comfort navigating government or compliance-related web portals. • Basic familiarity with time-tracking tools (e.g., Toggl) is a plus.

🏖️ Benefícios

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months