Civil Process Coordinator

🕒 Setembro 25

🇺🇸 Estados Unidos – Remoto (EUA)

💵 $23 - $25 / hora

⏰ Tempo Integral

🟢 Júnior

🟡 Pleno

🚫👨‍🎓 Sem graduação necessária

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Lexitas

SiteLinkedInTodas as Vagas

501 - 1000 funcionários

⚖️ Jurídico

☁️ SaaS

🤝 B2B

💰 Debt financing em 2016-10

Legal • SaaS • B2B

A Lexitas é uma empresa de serviços jurídicos habilitados por tecnologia que oferece suporte escalável para litígios e recrutamento jurídico para escritórios de advocacia, companhias de seguro e departamentos jurídicos corporativos. Seus principais serviços incluem: reporte de audiências, transcrição, recuperação de registros, serviços processuais, revisão de documentos, serviços de julgamento, resolução alternativa de disputas, e soluções de talento jurídico. A Lexitas também desenvolve produtos SaaS e ferramentas com tecnologia de IA (por exemplo, Deposition Insights™, Record Insights®, eLaw® Case Tracking, LegalView, LexitasOne™, LexitasConnect™) para otimizar a gestão de casos, gerar resumos e cronologias assistidos por IA e oferecer suporte a procedimentos remotos. A empresa se posiciona como um fornecedor único que combina suporte profissional para litígios com tecnologia jurídica segura e gestão de contas dedicada.

Descrição

• Communicate daily with attorneys, paralegals, clients, process servers, and notaries regarding service and document execution requests • Use Microsoft Outlook to maintain client communications and professional relationships • Enter and maintain accurate case and defendant information in internal case management systems • Research and locate certified process servers using NAPPS and other industry databases • Coordinate with process servers to facilitate and complete service of process • Transmit legal documents to process servers and follow up on service status and completion • Receive, sort, and process proofs of service and related legal correspondence • Scan, index, and upload legal documents into company systems • Electronically file proofs of service through client portals, including TXCourts.gov when required • Prepare invoices and distribute legal documents through approved delivery methods such as FedEx • Process payment requests and issue checks as directed • Coordinate client requests requiring signatures, dates, and notarizations • Locate qualified notaries using 123Notary and related databases • Provide instructions, supporting documents, and shipping materials to notaries • Review completed notarized documents for proper signatures, dates, and notarial requirements • Bill clients and return original legal documents promptly upon completion • Maintain confidentiality of legal and medical records and ensure HIPAA and regulatory compliance • Support managers, expeditors, billing teams, and other departments with data integrity and operational efficiency • Perform additional duties as assigned

🎯 Requisitos

• High school diploma or equivalent required • Minimum two years of administrative, coordination, data entry, or related office experience required • Previous experience in a legal, court services, records management, or professional services environment preferred • Knowledge of legal terminology preferred • Active Notary Public commission preferred but not required • Positive, professional, and customer-focused attitude • Strong attention to detail and commitment to accuracy and quality • Ability to manage multiple priorities in a fast-paced environment • Excellent organizational and time management skills • Strong verbal and written communication skills • Ability to work independently and collaboratively within a team • Ability to work under deadlines and manage competing priorities • Proficiency with Microsoft Outlook, Microsoft Word, Adobe Acrobat, Windows, and internet-based applications • Experience using scanners, copiers, and fax machines • Minimum typing speed of 38 words per minute • Strong problem-solving skills • Ability to accurately enter information across multiple systems while handling customer communications • Flexibility to work occasional overtime as business needs require • Consistent attendance, reliability, and punctuality • Ability to effectively present information and respond to questions from customers whose first language is English • Demonstrated ability to manage confidential information and comply with privacy regulations • Proven ability to collaborate across departments • No travel expected

🏖️ Benefícios

• Medical coverage • Dental coverage • Vision coverage • 401(k) with company match • Paid time off • Paid holidays • Company-paid maternity leave • Company-paid baby bonding leave • Company-paid military leave • Fully equipped home office setup • Company-issued laptop