Meeting Manager

🕒 Outubro 30

🧀 Wisconsin – Remoto

🧀 Wisconsin – Remote

💵 $75.000 - $85.000 / ano

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👔 Gerente

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Momentum Association Management

SiteLinkedInTodas as Vagas

2 - 10 funcionários

Fundada em 2025

🤝 B2B

💼 Consultoria

🤝 Sem Fins Lucrativos

B2B • Consulting • Non-profit

A Momentum Association Management é uma empresa de gestão de associações (AMC) full-service que atua em parceria com associações profissionais e comerciais para oferecer operações do dia a dia, liderança estratégica e serviços de crescimento de associados. A empresa oferece modelos full-service e híbrido (Bring Your Own Executive), com liderança executiva dedicada, desenvolvimento de associados, gestão de eventos e conferências, suporte a conselhos e governança, administração financeira, serviços de certificação e programas educacionais, além de marketing e comunicação. A Momentum atende associações estaduais, nacionais e internacionais, com foco em uma infraestrutura moderna orientada por tecnologia, dashboards de crescimento mensuráveis e transições tranquilas para a gestão profissional, permitindo que as lideranças voluntárias se concentrem na estratégia e na missão.

Descrição

• Lead planning and execution of assigned in-person, virtual, and hybrid meetings • Develop and maintain project plans, production schedules, budgets, and meeting specifications • Source venues and vendors, evaluate proposals, and negotiate and manage contracts • Coordinate hotels, room blocks, food and beverage, audiovisual services, meeting technology, and transportation • Develop function schedules, room assignments, session logistics, and onsite staffing plans • Lead onsite preparations and operations, resolve issues, and keep client leaders informed • Work with client leaders and volunteer committees to turn program plans into organized events • Coordinate speaker communications, deadlines, presentation materials, and session details • Build and manage registration, including attendee categories, pricing, confirmations, changes, refunds, and onsite check-in • Support attendees, speakers, volunteers, sponsors, and exhibitors with clear information and responsive service • Coordinate abstract programs and continuing education logistics when applicable • Develop and monitor meeting budgets, registration trends, vendor expenses, and revenue projections • Review invoices, track contractual commitments, and reconcile meeting expenses and revenue • Coordinate exhibit and sponsorship logistics and fulfillment • Prepare post-meeting financial summaries and recommendations • Partner with client Executive Directors to understand meeting goals and decision-making processes • Provide updates on progress, budgets, decisions, and risks • Coordinate Momentum colleagues and external vendors • Lead post-meeting debriefs and maintain event records, templates, and lessons learned • Deliver meetings from planning through financial closeout and recommend improvements

🎯 Requisitos

• At least five years of professional meeting or conference management experience, including independent responsibility for complex events • Experience managing meeting budgets, venues, vendors, contracts, registration, and onsite operations • Strong project management skills and ability to manage multiple meetings with competing deadlines • Excellent written and verbal communication skills • Sound judgment and ability to solve problems calmly during live events • Comfort learning event technology and working with a remote team • Ability to travel for assigned meetings and site visits, including occasional evenings and weekends during events • Experience with association or nonprofit conferences and volunteer-led committees preferred • Experience planning medical, healthcare, scientific, or other content-heavy meetings preferred • Familiarity with abstract submission and review processes, continuing education, or accreditation workflows preferred • Experience with Cvent or comparable registration and event platforms preferred • CMP or another relevant meeting credential preferred

🏖️ Benefícios

• Health, dental, and vision coverage • $500 monthly employer contribution toward the selected medical plan • Dental and vision coverage 100% employer-paid, including family coverage • $100,000 in basic life insurance • Long-term disability coverage, fully paid by Momentum • 401(k) with safe harbor company match up to 4% of salary • Immediate vesting of company retirement contributions • HSA with annual company contribution for employees on the high-deductible plan • Limited-purpose FSA and dependent care FSA options • Voluntary supplemental coverage at group rates, including accident, critical illness, hospital indemnity, additional life, legal services, pet insurance, and identity theft protection • PTO • Holidays • Remote work • Half Day Fridays all year long

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