Operations/Admin Coordinator

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🕒 Maio 29

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Pear Tree.

SiteLinkedInTodas as Vagas

1 - 10 funcionários

💼 Consultoria

📦 Logística

📣 Marketing

Consulting • Logistics • Marketing

A Pear Tree é uma empresa de recrutamento e serviços de contratação offshore, nascida em Melbourne, que conecta empresas da Austrália, EUA e Reino Unido diretamente a profissionais offshore qualificados (principalmente das Filipinas) sem sobretaxas de agências. Eles oferecem suporte completo à contratação — sourcing, triagem, avaliações de habilidades, entrevistas em vídeo, verificação de referências — e oferecem assistência com folha de pagamento, Employer-of-Record e conformidade, além de uma garantia de substituição de seis meses. A Pear Tree recruta para funções em TI, vendas & marketing, finanças, criação, administração e operações, enfatizando economia de custos, pagamento direto aos talentos e fluxos de integração seguros.

Descrição

• Coordinate day-to-day operational and administrative activities across active projects • Schedule and organise project requirements ahead of delivery and commencement • Monitor project progress and ensure key tasks are completed on time • Assist with workflow management across multiple active jobs • Track upcoming deadlines, supplier requirements, and project milestones • Maintain visibility of project schedules and outstanding actions • Manage and maintain project workflows within BuildPaperless • Create, update, and monitor job records throughout the project lifecycle • Ensure project information, notes, documentation, and workflow stages are kept accurate and up to date • Monitor workflow status and proactively identify bottlenecks or outstanding actions • Assist with ongoing optimisation of internal processes and system usage • Book and coordinate concrete deliveries for upcoming projects • Arrange steel orders and supplier bookings • Liaise with suppliers to confirm delivery schedules and project requirements • Ensure materials are organised and available to support project timelines • Follow up on supplier communications and scheduling changes as required • Manage project-related documentation and records • Support email communication and customer follow-up where required • Prepare and coordinate invoicing for completed and active projects • Ensure job information, supplier costs, and supporting documentation are accurately recorded prior to invoicing • Submit invoices to the owner for final review and approval • Maintain accurate invoicing records within BuildPaperless and related systems • Coordinate information between field staff, suppliers, and office operations • Help maintain organised systems and documentation across the business

🎯 Requisitos

• Previous experience in operations, project coordination, construction administration, scheduling, or a similar operational support role • Experience using construction workflow or job management software such as Build Paperless, Buildxact, SimPRO, AroFlo, or similar systems • Strong proficiency in Microsoft Office and Google Workspace for project tracking, documentation, reporting, and communication • Ability to coordinate multiple active projects, competing priorities, and deadlines simultaneously • Strong organisational, administrative, and time management skills • Excellent communication and stakeholder coordination abilities • High attention to detail with strong process management capabilities • Comfortable learning, managing, and taking ownership of construction workflow systems • Proactive problem-solving skills and the ability to work independently with minimal supervision • Experience coordinating suppliers, deliveries, schedules, and operational workflows is highly desirable • DESIRABLE: • Experience using BuildPaperless, Buildxact, SimPRO, AroFlo, or similar construction management software • Experience in the construction, concreting, trades, or building industry • Familiarity with supplier coordination and project scheduling • Understanding of construction project lifecycles and site operations

🏖️ Benefícios

• Australian Work Hours