Proposal Operations Coordinator

🕒 Outubro 29

⚔️ Virginia – Remoto

⚔️ Virginia – Remote

⏰ Tempo Integral

🟢 Júnior

🟡 Pleno

⚙️ Operações

🚫👨‍🎓 Sem graduação necessária

👻 Score fantasma 10%

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Xenith Solutions

SiteLinkedInTodas as Vagas

51 - 200 funcionários

Fundada em 2019

💼 Consultoria

📣 Marketing

📦 Logística

Consulting • Marketing • Logistics

A Xenith Solutions é uma Pequena Empresa de Veteranos com Deficiência em Serviço (SDVOSB) verificada, especializada em fornecer soluções e suporte de Tecnologia da Informação para enfrentar desafios empresariais complexos. Fundada em 2019, a empresa se baseia em um século de experiência de liderança combinada nos mercados de Defesa e Civil, oferecendo serviços em cibersegurança, gestão de TI corporativa e desenvolvimento de soluções. Seu trabalho é centrado na entrega de soluções críticas de missão projetadas para melhorar a prontidão operacional e a eficiência de seus clientes, incluindo governos federais e locais.

Descrição

• Develop and maintain proposal schedules, milestones, contributor assignments, compliance matrices, and production plans • Coordinate proposal kickoff meetings, working sessions, status meetings, and review activities • Facilitate meetings, establish expectations, and ensure assignments, deadlines, and action items are understood • Monitor contributor progress, follow up on commitments, and identify schedule or resource conflicts • Coordinate professionals across functions and organizational levels without formal supervisory authority • Manage multiple concurrent proposal activities and competing submission deadlines • Identify execution risks and coordinate resolution or escalation • Manage final proposal assembly, quality assurance, production, and submission readiness • Support structured proposal development processes using Shipley or comparable methodologies • Plan and coordinate formal color team reviews, document findings, and track corrective actions • Analyze solicitations and acquisition documents for instructions, evaluation criteria, submission requirements, and compliance obligations • Review content for clarity, consistency, grammar, formatting, completeness, and responsiveness • Identify content gaps, inconsistencies, and compliance issues and coordinate corrections • Prepare and maintain standard corporate proposal sections, administrative responses, and reusable materials • Maintain document configuration control and accurate, complete submissions • Maintain repositories of templates, corporate qualifications, past performance references, approved content, and supporting materials • Improve proposal workflows, checklists, and document management practices • Support post-submission lessons-learned reviews • Apply technology, automation, and approved AI-assisted productivity tools to document analysis, editing, compliance verification, and administrative efficiency

🎯 Requisitos

• Minimum of two years of hands-on experience supporting competitive proposal development • Working familiarity with Shipley or a comparable structured proposal development methodology, including formal color team reviews • Direct experience supporting multiple proposal development cycles, including planning, contributor coordination, reviews, production, and submission • Ability to coordinate deadline-driven activities involving multiple contributors with differing responsibilities and priorities • Strong meeting facilitation, organizational, and interpersonal communication skills • Experience developing and maintaining proposal schedules, compliance matrices, assignment trackers, and production documentation • Strong editing, proofreading, and document quality-control capabilities • Proficiency with Microsoft Word, Excel, PowerPoint, and collaborative document management tools • Ability to coordinate geographically distributed contributors and facilitate effective virtual meetings • Ability to work independently, anticipate problems, manage competing priorities, and communicate confidently and professionally with senior personnel • U.S. work eligibility required; Xenith participates in E-Verify • Preferred: three to five years of experience in proposal coordination, proposal operations, or a closely related function • Preferred: experience supporting federal government proposals, particularly within the Department of Defense, Department of Homeland Security, or other federal agencies • Preferred: familiarity with FAR-based solicitations, IDIQ task orders, and small-business federal contracting • Preferred: experience supporting RFIs, sources sought responses, or other federal acquisition submissions • Preferred: experience coordinating Pink Team, Red Team, Gold Team, or comparable structured proposal reviews • Preferred: familiarity with proposal content libraries, past performance repositories, and document configuration management • Preferred: experience supporting multiple concurrent proposal efforts in a deadline-driven environment • Preferred: familiarity with AI-assisted productivity tools and their application to document analysis, editorial quality, and workflow efficiency

🏖️ Benefícios

• Fully remote work arrangement • Optional use of Xenith's Leesburg, Virginia office for employees residing nearby • Opportunity for meaningful responsibility and direct interaction with company leadership • Professional development alongside an experienced team • Equal employment opportunities • Reasonable accommodation available during the employment selection process

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