Construction Executive Assistant – Project Coordinator

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20four7VA

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B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

📋 Description

• Serve as the client’s direct EA; respond quickly via text, phone, and email. • Manage the client’s calendar, appointments, and scheduling. • Coordinate daily communication and follow-ups with vendors/subcontractors. • Monitor incoming bid requests via email and text. • Schedule on-site estimates and assign the appropriate estimator. • Create project folders and maintain organized digital file structures. • Request, receive, and track subcontractor bids. • Enter bid details and materials/labor costs into spreadsheets. • Adjust or refine scope-of-work details with guidance from the client. • Build structured folder systems and detailed project divisions. • Track job progress, deadlines, follow-ups, and required documentation. • Create or refine simple documents, visuals, or proposal materials using Canva.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Construction Admin, or Project Coordinator. • Experience in construction, remodeling, or vendor coordination strongly preferred. • Basic understanding of QuickBooks Online and Excel is required. • Excellent written and spoken English and Spanish required. • Skilled in Google Workspace (Drive, Sheets, Calendar). • Proficient in Canva is a plus. • Able to use AI tools to support workflow improvements (preferred).

🏖️ Benefits

• Flexible working hours • 20-30 hours per week