Executive Operations Assistant

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4 days ago

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20four7VA

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B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

📋 Description

• Execute daily, weekly, and monthly recurring workflows in alignment with existing SOPs. • Manage task lists, deadlines, deliverable tracking, and project dependencies across publishing and events. • Organize operational processes and ensure nothing is overlooked. • Maintain an accurate and organized CRM database. • Update contact records, tags, statuses, and pipelines across both markets. • Enter new partners, prospects, and editorial contacts as directed. • Support annual ranking and data collection projects. • Send follow-up sequences to prospects and track responses. • Assist with event promotion workflows and attendance tracking. • Manage submission intake and prepare content folders for editorial review. • Assist with onboarding and offboarding workflows.

🎯 Requirements

• 4+ years of Executive Assistant, Operations Support, or Business Support VA experience. • Strong experience maintaining CRM data (Copper preferred; any CRM acceptable). • Excellent written and verbal English communication (Level A–B). • Strong organizational and multitasking skills with the ability to follow multi-step SOPs precisely. • Experience supporting recurring workflows with tight deadlines. • Tech-savvy and able to learn internal systems and processes quickly. • Experience in events, publishing workflows, or partner support is a plus. • High reliability, accountability, and attention to detail. • Takes initiative and acts without needing prompts or reminders. • Consistently scans for gaps, opportunities, and tasks, taking action before being asked.

🏖️ Benefits

• Operational Workflow Support • CRM & Database Management • Sales & Lead Generation Support • Event Operations Support • Publication Coordination & Uploads • Partner / Client Onboarding Support • Partner / Client Offboarding Support • Promotions & Feature Drip Sequences • General Administrative & Operations Support • Executive Assistance