Project Coordinator

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CG Life

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Healthcare Insurance • Pharmaceuticals • Marketing

CG Life is a digital marketing and communications agency specializing in healthcare and life sciences. The company aims to support innovators in the field of rare disease medicine, helping them bring their products to market effectively through branding, medical communications, omnichannel marketing, and patient engagement. CG Life leverages expertise in strategy, science, creativity, and data to deliver solutions tailored to the needs of scientists, physicians, and entrepreneurs. Guided by the mission to make life-saving medical innovations accessible, CG Life partners with clients from initial innovation to clinical adoption, shaping brands and accelerating market presence.

51 - 200 employees

⚕️ Healthcare Insurance

💊 Pharmaceuticals

📋 Description

• Provide day-to-day administrative support to the project management team. • Assist with scheduling meetings, preparing agendas, taking notes, and distributing action items. • Maintain project documentation, including timelines, status reports, and other project artifacts as directed by project leads. • Support in the setup of new projects in internal systems, ensuring all necessary details are accurate and complete. • Assist with the execution of simple, low-risk projects (e.g., small-scale deliverables, basic digital updates, or internal marketing initiatives). • Track progress on assigned tasks, flag risks or delays, and ensure timely communication to project leads. • Help coordinate cross-team workflows by routing materials, assisting with handoffs, securing approvals, and following up on outstanding items. • Shadow senior project staff during project planning and client communications to gain hands-on learning experience. • Support project teams by updating schedules, timelines, and budget trackers. • Assist with monitoring hours, budget updates, and reporting as directed by project leads. • Document scope changes and maintain records of project estimates under guidance from senior team members. • Foster a positive, collaborative team environment by being responsive, proactive, and supportive. • Communicate clearly and professionally with internal teams, escalating challenges to project leads when necessary. • Coordinate internal marketing and operational initiatives, supporting leadership in execution. • Support project leads in preparing client-facing materials, including status reports and follow-up communications. • Occasionally attend client meetings to take notes, learn expectations, and observe effective communication practices. • Ensure timely and accurate delivery of project documentation to clients under close supervision. • Maintain a professional, client-service–oriented approach in all interactions, representing the agency with reliability and attention to detail. • Learn and apply best practices in client relationship management by shadowing senior team members. • Learn and apply CG Life’s established tools, templates, and processes to ensure consistency and efficiency. • Provide feedback on workflows and support the adoption of process improvements. • Participate in training and mentorship opportunities within the Project Management department. • Gain exposure to multi-channel marketing campaigns, agency operations, and client management basics. • Demonstrate curiosity and initiative in learning project management best practices, tools, and industry knowledge.

🎯 Requirements

• 0–2 years of experience in project coordination, administrative support, or internships at a marketing or advertising agency. • An interest in pharma marketing • Strong organizational skills with the ability to manage multiple tasks and deadlines. • Detail-oriented with excellent follow-through and documentation skills. • Proactive problem-solver with a willingness to ask questions and seek guidance. • Strong written and verbal communication skills, adaptable for different audiences. • Eagerness to learn in a fast-paced agency environment, with an interest in healthcare/pharma marketing preferred. • Collaborative, flexible, and positive team player with a growth mindset. • Proficiency in Microsoft Office Suite; familiarity with project management software is a plus.

🏖️ Benefits

• Medical, Dental & Vision Insurance. We cover a generous portion of employee contributions • 401K plan. We invest in present and future you, which is why we offer a generous match and immediate vesting on our plan • Parental Leave. Generous paid time off for parents to bond with their newest addition • Professional Development. Each employee has an annual budget to allocate to professional development opportunities. Employees are encouraged to take a workshop, attend a webinar, join associations, and do anything else that will help them grow in their careers. • And more! We offer flexible time off, life insurance, LTD, a robust employee assistance program, and more!