Project Accountant

🕒 July 21

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Diverzify

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🏥 Healthcare

🏨 Hospitality

📦 Logistics

💰 Private Equity Round on 2021-05

Healthcare • Hospitality • Logistics

Diverzify is a leading provider of comprehensive commercial flooring and facility services, offering a unified approach to interior services with a strong emphasis on national full-service market presence. The company combines expert services such as commercial installation, design and project management, and surface care and maintenance, with a focus on sectors such as healthcare, hospitality, education, corporate, industrial, retail, and government. Diverzify excels with proprietary technologies and industry experts, delivering streamlined services and superior client experiences.

📋 Description

• Oversee project billing and accounting-related tasks on all projects to which you are assigned. • Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws. • Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos. • Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices. • Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc. • Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials. • Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project. • Process credits on erroneous invoices. • Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing. • Serve as a point of contact for general contractors and customers relating to the billing and funding of projects. • Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation. • Participate in regular AR Meetings and provide consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding. • Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team including the following duties: Resolve unapplied cash weekly; that cannot be identified. • Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment. • Escalate delinquent accounts and drive resolution through structured collection strategies. • Maintain accurate notes and aging statuses within internal systems. • Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts. • Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks. • Analyze and resolve any unfinished accounting activities to allow the close of projects. • Closely follow and comply with deadlines for end-of-month/quarter processes. • Participate in gathering supporting documentation for end-of-year audits. • Attend and participate in weekly team meetings held by the Director of Project Accounting. • Mentor existing and train new team members in all areas of expertise.

🎯 Requirements

• 2-5 years' experience as a project accountant, or similar • Proficiency in electronic accounting systems, such as Textura, GC Pay, Procore, etc. • Extensive experience in project invoicing and billing. • Excellent communication skills for effective collaboration and client services.

🏖️ Benefits

• Medical • Dental • Vision • Telemedical • Mental Health • Prescriptions • HSA/FSA • Life and AD&D • 401k Company Match