Executive Assistant Associate – Operations & Project Management

Job not on LinkedIn

🕒 May 3

🇧🇷 Brazil – Remote

💵 $1k - $1.8k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👷‍♀️ Project Manager

🚫👨‍🎓 No degree required

👻 Ghost score 46%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder & CEO in daily operations • Act as a “functioning memory” for the CEO • Improve written communication quality • Own core operational processes and manage communication systems • Help implement tools and SOPs to assist the leadership team • Triage emails and manage communication according to established formats • Coordinate client communication and logistics for meetings • Maintain the CRM system for data integrity • Organize personal documents and manage personal tasks • Document SOPs and continuously improve workflows

🎯 Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. • Exceptional written communication skills — must be a stronger writer than the executive. • Proven ability to follow and replicate structured formats • Strong organizational and execution skills • Comfortable acting as a “memory system” for a fast-moving CEO. • Strong organizational instincts and follow-through. • Strong understanding of U.S. business culture and communication style • Ability to work with systems and SOPs (Standard Operating Procedures) • Capability to anticipate needs and provide context-based assistance • Able to handle confidential and sensitive information responsibly. • Tech-comfortable and adaptable to evolving systems and tools. • Thrives in high-accountability, high-clarity environments. • Technical Requirements: Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months