Virtual Assistant – Payroll & Billing Specialist

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October 13

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Genius Agency

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B2B • eCommerce

Genius Agency is a Houston-based digital marketing agency offering full-service online growth solutions including SEO, social media marketing, website and eCommerce development, mobile app development, UI/UX design, and branding. Founded in 2017, the agency focuses on data-driven strategies to increase organic traffic, lead generation, and conversions for startups, SMEs, and enterprises, with expertise in WordPress, Shopify, custom development, and cross-platform mobile apps. Genius Agency positions itself as a results-oriented partner providing end-to-end digital marketing, design, and development services.

1 - 10 employees

Founded 2017

🤝 B2B

🛍️ eCommerce

📋 Description

• Process and manage **U.S. payroll** (multi-state experience strongly preferred) • Administer and track **U.S. employee benefits** (health, 401k, PTO, etc.) • Prepare, send, and track **client billing and invoices** • Reconcile payroll reports, benefits deductions, and billing statements • Maintain accurate payroll and billing records for compliance • Liaise with employees, vendors, and clients on payroll and billing questions • Provide administrative support to HR and finance teams as needed

🎯 Requirements

• **at least 2+ years of U.S. payroll and benefits administration experience** (required) • Hands-on experience with **billing and invoicing systems** • Proficiency with payroll platforms (ADP, Gusto, Paychex, QuickBooks Payroll, etc.) • Strong knowledge of **U.S. labor laws and payroll compliance** • Excellent organizational skills and extreme attention to detail • Strong written and verbal communication skills • Ability to work independently and handle sensitive information with discretion • **Nice to Have** • Experience with multi-state payroll • Background supporting HR or finance teams • Previous experience as a Virtual Assistant

🏖️ Benefits

• 100% remote role • Partner with a growing, professional team • Play a key role in ensuring payroll and billing accuracy • Opportunities for professional growth and development