Chief of Staff, Executive Support, Ops & Team Coordination

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August 16

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Hire Overseas

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B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

📋 Description

• Own and manage the CEO/founder’s calendar, inbox, and internal priorities • Serve as a gatekeeper and force multiplier—filtering decisions, streamlining workflows, and keeping the right things top of mind • Attend leadership meetings, track action items, and ensure timely execution across the team • Draft high-quality docs, internal memos, and communication on behalf of the executive team • Drive cross-functional projects by aligning stakeholders, setting timelines, and tracking progress • Establish structure around recurring ops processes (e.g., reporting, meeting cadence, internal SOPs) • Monitor progress across org priorities, flag blockers, and help solve for momentum • Liaise between leadership and teams to improve communication and reduce friction • Provide mentorship, structure, and oversight to junior Executive Assistants or admin support roles • Build out scalable workflows and templates to make the EA function more efficient • Act as a resource to ensure the exec support team operates with precision and alignment • Jump in where needed to stabilize or scale team operations

🎯 Requirements

• 4–7 years of experience supporting senior executives or founders • Proven track record in EA, Chief of Staff, Strategic Ops, or high-level admin roles • Comfortable managing confidential information and working with C-suite priorities • A natural systems thinker who’s always looking to improve processes and anticipate roadblocks • Exceptional communicator (both written and verbal) with a strong executive presence • Experienced with tools like Google Workspace, Notion, Slack, and project management platforms • Bonus: Experience working in startups, remote-first environments, or as a right hand to a founder • Bonus: Prior experience managing or mentoring other Executive Assistants

🏖️ Benefits

• Paid in USD (bi-monthly payouts: 15th & 30th) • Up to 14 days of Paid Time Off annually (starting Day 1) • Observance of Philippine Regular Holidays (if applicable) • 100% remote – work from anywhere • Direct access to company leadership and insight into high-level strategy • Be a strategic force behind a fast-growing, innovative team