Accounts Payable Specialist

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October 10

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Remote Raven

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HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

📋 Description

• Process invoices accurately and ensure all documentation is complete. • Follow up with internal departments for approvals and clarification on coding. • Create and maintain vendor records, ensuring W-9 forms and tax documentation are up to date. • Manage multiple shared inboxes for A/P communication and document submission. • Prepare and execute weekly payment runs via ACH and in-house check processing. • Occasionally process payments directly through vendor websites. • Monitor chargebacks and assist with expense reporting (currently managed in STARR). • Maintain clear records of all payments and supporting documentation for audits. • Communicate with vendors to resolve billing discrepancies, disputes, and inquiries. • Manage phone and email correspondence regarding payments and account clarifications. • Serve as a professional liaison between vendors and internal departments. • Generate A/P aging reports and assist in reconciling vendor accounts. • Maintain and update Excel reports (basic formulas, Pivot Tables, VLOOKUP). • Work within Sage accounting software (experience highly preferred). • Utilize Concur for expense management and reporting (highly preferred; will train the right candidate). • Ensure W-9 documentation is accurate and determine proper processing criteria. • Assist in preparing audit-ready documentation and support compliance reviews. • Support continuous improvement initiatives for A/P workflows.

🎯 Requirements

• 2+ years of hands-on experience in Accounts Payable or similar accounting role. • Experience processing 60–80 invoices weekly in a fast-paced environment. • Proficient in Excel (formulas, pivot tables, VLOOKUP). • Experience with Sage (strongly preferred). • Concur experience highly preferred — training available for the right candidate. • Strong written and verbal communication skills in English. • Professional and customer-service-oriented when interacting with vendors. • Strong problem-solving skills and high attention to detail. • Ability to manage multiple inboxes and prioritize tasks effectively.