Project Administrator, Construction Services

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September 24

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iSTA Solutions

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B2B • Healthcare Insurance • SaaS

iSTA Solutions is your remote healthcare operations partner specializing in off-site staffing solutions. With over 20 years of experience, we focus on enhancing operational efficiency for businesses, particularly in the healthcare sector, by providing customized remote teams that take on tasks ranging from customer service to data entry. Our goal is to support organizations in scaling their operations seamlessly while achieving significant cost savings and improved productivity.

1001 - 5000 employees

🤝 B2B

⚕️ Healthcare Insurance

☁️ SaaS

📋 Description

• Serve as the executive assistant to Project Managers, keeping project schedules, tasks, and documentation up to date • Coordinate and communicate effectively with vendors, internal teams, and stakeholders to ensure smooth project execution • Manage multiple projects simultaneously, identifying potential conflicts and roadblocks • Maintain daily updates in project management software and ensure all project emails are reviewed and documented • Collaborate with Estimating, Purchasing, Vendor Management, and Bookkeeping departments • Streamline administrative processes to support Project Managers in meeting deadlines

🎯 Requirements

• Experience in Property Management, Real Estate Management, Construction Project Administration, or Maintenance • Highly organized, with the ability to handle multiple simultaneous tasks under pressure • Strong verbal and written English communication skills (blend of British and American accents acceptable) • Excellent attention to detail • Ability to quickly learn and adapt to new software and systems • Professional phone manner and calm, composed demeanor under pressure • Organized, detail-oriented, and communicative with the ability to maintain strong professional relationships • Confident in managing multiple priorities in a fast-paced environment • Results-oriented and proactive • Must be available Mon – Fri, 8:30 AM – 5:30 PM EST (2:30 PM – 11:30 PM SA Time) • Fixed fibre internet line with minimum 25 Mbps (upload & download) and wired Ethernet required • Reliable power backup solution to manage load shedding and power outages • Willingness to work on all South African public holidays (compensated as per BCEA)

🏖️ Benefits

• Fully remote working role • Compensation for working South African public holidays (as per BCEA)