Executive Legal Operations Assistant

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November 2

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Job Duck

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HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

📋 Description

• Develop, execute, and monitor CRM workflows including onboarding, offboarding, and logging interactions • Conduct minor research to gather contact information and maintain CRM databases • Track and analyze firm-wide performance metrics • Support accounts receivable/payable tasks including invoicing, reviewing time entries, and processing payments • Maintain records and enter financial data using Minute7, QuickBooks Online, and Excel • Communicate with vendors to resolve service and payment issues • Organize and maintain digital records, cloud storage, and email systems • Schedule deadlines, appointments, and travel arrangements • Assist with client intake and administrative communications • Coordinate client deposits, documentation, and updates • Support marketing efforts such as newsletters, ads, cards, and payments • Help with internal hiring, onboarding, and team support • Organize monthly team meetings and foster firm-wide collaboration

🎯 Requirements

• 2-3 years of experience as an Executive Assistant • Fluent in English (spoken and written) • Prior experience in administrative or executive support roles • Familiarity with CRM systems and financial tools • Strong proficiency in Microsoft Excel and cloud-based platforms

🏖️ Benefits

• Competitive salary • Paid Time Off and holiday pay (where applicable). • Annual Bonuses. • 100% remote/home-based position. • Full-time, long-term career opportunities. • Parental Leave. • Professional development and training. • Dedicated team support. • Alignment with our clients' core values.