Executive Legal Operations Assistant

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August 28

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Job Duck

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HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

📋 Description

• Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, typically a law firm • Play a key role keeping operations smooth—managing client workflows, supporting financial processes, and internal communications • Develop, execute and monitor CRM workflows including onboarding/offboarding and logging interactions • Conduct minor research to gather contact information and maintain CRM databases • Track and analyze firm-wide performance metrics • Support accounts receivable/payable tasks including invoicing, reviewing time entries and processing payments • Maintain records and enter financial data using Minute7, QuickBooks Online and Excel • Communicate with vendors to resolve service and payment issues • Organize and maintain digital records, cloud storage and email systems • Schedule deadlines, appointments and travel arrangements • Assist with client intake and administrative communications • Coordinate client deposits, documentation and updates • Support marketing efforts (newsletters, ads, cards and payments) • Help with internal hiring, onboarding and team support • Organize monthly team meetings and foster firm-wide collaboration

🎯 Requirements

• 2-3 years of experience as an Executive Assistant • Fluent in English (spoken and written) • Prior experience in administrative or executive support roles • Familiarity with CRM systems and financial tools • Strong proficiency in Microsoft Excel and cloud-based platforms • CRM management and workflow automation • Basic research and data entry • Financial recordkeeping and invoice processing • Calendar and travel coordination • Vendor communication and issue resolution • Marketing support and content coordination • Customer-focused and service-oriented • Highly organized and detail-oriented • Clear and professional communicator • Strong phone etiquette and interpersonal skills • Discreet and trustworthy with confidential information • Flexible and able to multitask effectively

🏖️ Benefits

• Competitive salary • Paid Time Off and holiday pay (where applicable) • Annual Bonuses • 100% remote/home-based position • Full-time, long-term career opportunities • Parental Leave • Professional development and training • Dedicated team support • Alignment with our clients' core values