Chief of Staff

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🕒 July 29

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Own and optimize the founder’s calendar; protect deep-work blocks, resolve conflicts, and ensure meeting readiness • Build weekly operating cadence and prepare briefs for timely decision-making • Anticipate founder needs and manage next actions • Triage and prioritize email, draft responses, and manage stakeholder expectations • Maintain clear communications across internal and external partners • Produce executive-ready updates, summaries, and decision memos • Run task boards, set deadlines, drive follow-ups, and unblock teams • Track cross-functional deliverables, escalate risks, and propose solutions • Coordinate vendor and partner workflows, including scheduling and light contract/administrative support • Draft and polish decks, memos, customer letters, SOPs, and executive talking points • Capture meeting notes and convert them into action items with owners and dates • Maintain a source of truth for decisions, plans, and status • Pull basic reports and synthesize data for executive decisions • Create simple dashboards or summaries to monitor priorities and progress • Identify operational bottlenecks and recommend improvements

🎯 Requirements

• Previous Chief of Staff or senior Executive Assistant experience in a fast-paced, high-growth company, with founder/CEO-facing experience • Proven track record running cross-functional projects and owning executive operating cadence, including calendar, communications, and task boards • Exceptional written communication and experience drafting decks, memos, and executive-ready materials • High judgment, confidentiality, and accountability under pressure • Strong fluency with modern productivity and project systems, such as Google Workspace, Microsoft 365, Asana, Notion, Monday, Slack, and Zoom • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-canceling microphone and webcam • Backup computer and internet connection • Quiet, dedicated workspace at home • Reliable internet connection • Available for 40 hours per week, approximately 9am–6pm ET • Proactive, organized, detail-oriented, adaptable, and able to prioritize effectively in a high-growth environment

🏖️ Benefits

• No benefits package included