Project Administrator

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OCL Group

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2009

⚡ Energy

🏗️ Construction

Mining • Energy • Construction

OCL Group is a leadership-driven company focusing on providing engineering, construction, and maintenance solutions primarily within the resource and energy sectors. They specialize in industries such as mining, agriculture, forestry, oil and gas, petrochemicals, and renewable energy. With an emphasis on safety, quality, and sustainability, OCL Group aims to deliver exceptional service and build strong relationships with their clients while fostering an employee-owned culture.

📋 Description

• Collect, prepare, and enter timesheets • Support day-to-day activities of project personnel • Reconcile Daily Reports against Timesheets and supporting documentation • Ensure Timesheets and expense documentation are approved by the Project Manager • Assist with weekly and monthly report preparation • Facilitate onboarding and mobilization of new hires, including booking safety training and D&A tests • Maintain electronic project files and project correspondence logs • Prepare and distribute select project transmittals via the Project Manager • Support use of project coding • Use client billing portals for uploads, data reconciliation, time entry, job coding, cost tracking, and labour/equipment reporting • Generate reports supporting project controls, payroll, and project accounting • Update the DTC Database as required • Prepare operational reports, including manpower, job cost, and labour cost reports • Prepare daily LEMs and submit them to the client for approval • Track daily labour and equipment and review job cost codes • Coordinate site access badges, vehicle passes, ETMP requests, flights, and camp logistics • Complete and distribute project correspondence, records, and reports • Develop and maintain working relationships with project stakeholders • Support OCL’s Statement of Values and continuous process improvement • Promote OCL’s “Doing the Job Right” approach to clients and the workforce

🎯 Requirements

• 5+ years of experience in an administrative or project coordination role • Business Administration Diploma or equivalent post-secondary education; a degree is an asset • Strong understanding of project documentation, daily reporting, and cost tracking practices • Project accounting experience, including cost tracking, reconciliations, and reporting • Experience using client billing portals and DTC/InEight Billings systems • Experience supporting field-based teams with time entry, payroll support, and onboarding logistics • Familiarity with LEMs, job cost codes, and labour/equipment tracking • Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and data validation • Experience using Google Sheets, Google Workspace, document control software, and shared drives • Excellent organizational skills, time management, and attention to detail • Strong written and verbal communication skills • Ability to prioritize tasks in a fast-paced environment with shifting deadlines • Ability to work independently in a remote setting after training • Strong problem-solving skills and initiative • Knowledge of construction processes, terminology, and project lifecycle is a plus • Experience with site access systems, travel logistics, and mobilization coordination is an asset • Must be legally eligible to work in Canada • Must be available during regular business hours • If required to work at site, must complete a pre-access drug and alcohol test • Ability and willingness to transition from office-based training to remote working • Potential availability for a future large, site-based project

🏖️ Benefits

• Weekly Pay • Company bonus (depending on overall company performance) • Flex credits - $7000 per year that can be allocated to a health care spending account and/or RRSP’s • 100% drug coverage • Long term disability, AD&D, life insurance & dependent life Insurance • Paid vacation • Cell phone allowance or company provided cell phone • A company provided laptop • Flexible hours • Potential to transition from part-time to full-time role