Billing & Collections Specialist

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October 22

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Join OurAssistants

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Recruitment • B2B

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

11 - 50 employees

🎯 Recruiter

🤝 B2B

📋 Description

• Process vendor invoices with accuracy and ensure appropriate approvals and timely payments • Maintain organized AP records, ensuring accurate coding to properties and GL accounts • Reconcile vendor statements and resolve discrepancies or payment issues • Assist with month-end closing activities, including AP reporting and accruals • Coordinate with property managers for invoice approvals and expense verification • Monitor resident/tenant accounts for timely rent and fee payments • Send payment reminders, late notices, and collection letters as needed • Post payments, process deposits, and reconcile AR balances regularly • Communicate with residents, boards, and property managers to resolve payment issues • Maintain delinquency reports and escalate overdue accounts for further collection actions

🎯 Requirements

• At least 1 year of experience in Accounts Payable and Collections, preferably in property management or HOA settings • Familiarity with property management software such as AppFolio, Yardi, Vantaca, or Buildium is a strong plus • Proficiency in accounting systems and Microsoft Excel or Google Sheets • Solid understanding of AP/AR and property-level accounting • Ability to manage large volumes of transactions across multiple properties or associations

🏖️ Benefits

• Remote work environment