Project Manager – Recruitment Operations

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3 days ago

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Catena

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HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• **Your Impact** • Your core impact lies in: • - Ensure all recruitment projects, requisitions, and internal initiatives move forward without delays • - Remove operational load from leadership, allowing them to focus on strategy • - Improve visibility, accountability, and reporting practices across all recruitment teams • - Help scale the organization’s operational systems, dashboards, and workflows • - Increase execution speed and reduce bottlenecks across projects and teams • **Areas of Responsibility:** • **Role & Requisition Tracking** • - Own tracking and movement of **60+ active roles** • - Monitor progress, identify bottlenecks early, and escalate when necessary • - Maintain accurate dashboards, timelines, and reporting across all requisitions • **Project Management Across Recruitment** • - Manage **7–8+ simultaneous recruitment projects** • - Run structured check-ins, track action items, and ensure deadlines are met • - Coordinate with team members to keep each project unblocked and aligned • - Support cross-functional initiatives requiring centralized PM oversight • **Founder & Leadership Support** • - Take over project execution tasks to reduce founder operational load • - Provide leadership with clear, concise updates and escalate blockers when needed • - Ensure founders step in only when strategic decisions are required • **Internal Process Optimization** • - Build or assist with automated dashboards, weekly reviews, and reporting systems • - Identify gaps in recruitment workflows and propose improvements • - Support optimization of ATS, outreach tools, sourcing workflows, and internal systems • **Cross-Team Collaboration** • - Work closely with Talent Matching, Sourcing, and Recruitment Ops • - Align shared projects and enforce accountability to deliverables • - Document SOPs and maintain accurate, organized project documentation

🎯 Requirements

• **Must-Haves (Required)** • - 3+ years of experience in **project management**, **operations**, or **recruitment operations** • - Experience managing **multiple concurrent projects** in a high-urgency environment • - Exceptional organizational skills with meticulous attention to detail • - Strong ownership mindset and consistent follow-through • - Experience creating dashboards, reports, or process documentation • - Ability to identify blockers early and proactively remove them • - Excellent communication skills—clear, structured, and concise • - Comfortable working with founders and leadership teams • **Nice-to-Haves (Preferred)** • - Experience in a recruiting agency, RPO, or startup talent team • - Familiarity with ATS platforms and sourcing workflows • - Experience with Notion, Asana, Airtable, or similar tools • - Background in process improvement or workflow automation • - Who strongly shares our core values

🏖️ Benefits

• **What You’ll Gain:** • - Monthly performance bonus • - Fully remote, forever • - Annual team retreat • - Unlimited PTO • - Real-world experience in recruitment marketing and sourcing • - A behind-the-scenes look at how we connect people with opportunities • - A supportive team that values your growth and ideas