Executive Operations Partner

Job not on LinkedIn

4 days ago

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

💵 $120k - $130k / year

⏰ Full Time

🟠 Senior

🔴 Lead

⚙️ Operations

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Prime Executive Office

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B2B • Enterprise

Prime Executive Office is a B2B advisory firm that helps executives—especially chiefs of staff—build high-performing executive offices. They provide a 360° assessment (Compass) and deliver tailored recommendations across people, processes, and technology, then support implementation and measurement to improve executive effectiveness. With about a decade of experience, they offer advisory services to enterprise organizations to reclaim leaders' time and impact.

1 - 10 employees

Founded 2014

🤝 B2B

🏢 Enterprise

📋 Description

• Manage the Chairman’s calendar, inbox, meetings, and travel logistics to maximize time for high-priority work. • Prepare agendas, briefing materials, talking points, and follow-up documentation for key meetings and external engagements. • Proactively solve problems, anticipate needs, and handle sensitive information with discretion. • Maintain processes and documentation that keep the executive office operating smoothly. • Lead or support ad hoc initiatives that don’t fall neatly into existing structures but are essential to advancing Chairman priorities. • Oversee day-to-day operations of the organization, ensuring initiatives progress smoothly and key deadlines are met. • Coordinate across teams/companies to ensure alignment, clarity, and accountability on projects and initiatives. • Track organizational priorities and commitments, providing timely updates and status reports. • Partner with other executive office staff to clarify roles, responsibilities, and workflow efficiencies. • Conduct targeted research and connect the right people and resources for strategic initiatives. • Identify opportunities to streamline processes, optimize operations, and improve organizational efficiency. • Leverage technology, AI, and project management tools to strengthen decision-making and team productivity. • Build and maintain the systems that enable the Chairman and team to focus on strategic, high-leverage work. • Support a culture of continuous improvement, ensuring the organization operates at a high-performance level. • Pilot new approaches, tools, or practices that enhance impact and efficiency. • Support fund administration, compliance, and reporting, liaising with legal, finance, and back-office providers. • Act as primary point of contact between the Chairman and portfolio company leaders, ensuring alignment, follow-through, and value-add initiatives. • Coordinate communications and updates with portfolio companies, operating business Chairman's, and company partners. • Facilitate investor and LP communications, including scheduling, materials preparation, and timely follow-up.

🎯 Requirements

• 10+ years serving as a trusted right hand to senior executives, combining administrative excellence, operational strength, and strategic partnership. • Proven ability to thrive in complex, fast-paced environments—building systems, managing priorities, and enabling executives to focus on high-leverage work. • Highly organized and calm under pressure, capable of executing tactically while maintaining focus on priorities. • Skilled at balancing big-picture thinking with meticulous attention to detail and consistent follow-through. • Exceptional communicator, able to build trust with senior stakeholders and make decisions or act as a proxy for the Chairman when needed. • Comfortable leveraging technology and AI tools to drive efficiency, support decision-making, and optimize workflows; familiar with software and project management platforms. • Experience in venture capital, accelerators, operating businesses, or similar environments is a plus, including exposure to capital deployment, diligence, and portfolio company management. • Adaptable and effective in fast-paced settings with high expectations and evolving priorities.

🏖️ Benefits

• Bonus potential