Contracts and Legal Department Administrator

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November 20

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Prompt Therapy Solutions Inc

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Healthcare Insurance • Productivity • SaaS

Prompt Therapy Solutions Inc. is a company that provides therapy-focused software solutions designed to enhance the efficiency and profitability of clinics. They offer a range of features including AI-powered scheduling, patient management, billing, and reporting tools. Their platform caters to various practice sizes, from startup clinics to large enterprises, aiming to optimize clinic operations and improve patient satisfaction. The company's AI solutions help streamline workflows for roles such as front desk staff, therapists, billers, and clinic owners. Through advanced analytics and automated processes, Prompt Therapy Solutions seeks to modernize practice management and drive growth for therapy providers.

11 - 50 employees

⚕️ Healthcare Insurance

⚡ Productivity

☁️ SaaS

📋 Description

• Oversee Company contract administration and processing, including maintenance of the lifecycle of all Company contracts. • Own and manage the legal request intake and review process. • Maintain Company contract templates, including updating as required. • Create and optimize processes for contracts, litigation, and compliance tracking. • Assist with developing templates, playbooks, and SOPs for recurring legal tasks. • Assist with identifying and implementing automation tools to reduce manual work. • Develop and implement document naming conventions. • Interact with Company leadership to ensure smooth day-to-day assistance in contracting and other operational needs requiring legal support. • Maintain the official electronic files of the Company. • Maintain and file corporate records. • Independently draft, review, and process routine contracts and legal documents. • Project manage Legal Department-related projects. • Ongoing help and input on Legal Department process efficiencies, including assistance with developing, implementing, and updating legal review processes. • Provide administrative support as needed within the Legal Department, including assisting the attorneys with day-to-day operational support, formatting documents, and other activities as needed. • Know, understand, and follow Company guidelines, and employment policies and procedures. • Work on other projects as assigned.

🎯 Requirements

• An undergraduate degree, contract management experience, and paralegal experience. • Experience implementing and managing a contract/document management system. • Demonstrated ability to communicate effectively and professionally with other departments, vendors, and contracting parties with limited attorney instruction or oversight. • Superb organizational skills and meticulous attention to detail. • Must be a proven team player willing to pitch-in on projects outside of normal responsibilities. Collaboration and communication are key. • Ability to balance workload amid interruption and change in priorities, potentially multiple times within the same workday. • Ability to work well under pressure and evolving changes within the Company. • Ability to maintain strict confidentiality regarding all Company matters. • Advanced knowledge of Microsoft Word, Adobe Acrobat Professional, and the Google suite of products. • Exceptional interpersonal skills with a friendly, positive, and professional demeanor. • Strong oral and written communication skills. Able to communicate effectively and professionally with staff and management. • Solid analytical, critical thinking, and decision-making skills

🏖️ Benefits

• Competitive salaries • Remote/hybrid environment • Potential equity compensation for outstanding performance • Flexible PTO • Company-wide sponsored lunches • Company paid disability and life insurance benefits • Company paid family and medical leave • Medical, dental, and vision insurance benefits • Discounted pet insurance • FSA/DCA and commuter benefits • 401k • Credits for online and in-person fitness classes/gym memberships • Recovery suite at HQ – includes a cold plunge, sauna, and shower