Executive Assistant – Chief Executive Officer

Job not on LinkedIn

November 20

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Real Hires

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Recruitment • B2B • HR Tech

Real Hires is a company dedicated to connecting businesses with top remote talent from around the world. They specialize in rapidly sourcing highly skilled virtual assistants and other professionals who match the quality of US-based talent but at a reduced cost. Real Hires prides itself on its rigorous vetting process, ensuring that only the top 3% of candidates make it to their clients. With a focus on reducing hiring headaches and providing continuous support, Real Hires helps businesses build sustainable, long-term teams. Their service promises to deliver the right hire in under five days, offering significant cost savings and enhancing company efficiency.

201 - 500 employees

🎯 Recruiter

🤝 B2B

👥 HR Tech

📋 Description

• Deliver daily/weekly briefs (top priorities, pipeline, client issues) • End each day with a “Done List” to make progress visible • Keep inbox, calendar, and CRM tight — nothing slips, nothing lingers • Capture sparks from voice notes and turn them into LinkedIn drafts, guides, or frameworks • Manage a content library — organize, tag, and maintain flow • Support authority-building projects (testimonials, case studies, newsletters) • Systematize onboarding (welcome packs, kickoff emails, “what’s next” docs) • Coordinate testimonials, gifting, and client touchpoints • Prep concise call briefs and log insights into CRM • Keep websites, branding, and product milestones on track • Manage vendors, track progress, and escalate decisions with clarity • Close loops others leave open • Research tools, partners, and opportunities • Deliver 1-page briefs with clear options and recommendations • CEO starts and ends each day with clarity, not fog • Content machine runs — ideas captured, organized, published • Client experience feels seamless — onboarding, follow-ups, touchpoints • Projects move to *done* — websites, guides, systems completed • CEO spends 70–80% of the week in vision, sales, content, and relationships

🎯 Requirements

• 5–10 years as EA, Chief of Staff, or Ops role supporting a founder/CEO • Proven record of turning chaos into clarity for high-energy leaders • Evidence of building systems (CRM processes, SOPs, onboarding flows, content libraries) • Elite communicator — crisp writing, clear speaking, able to draft in another’s voice • Client-facing polish — confident representing leadership to clients, partners, vendors • High follow-through — you finish what you start without nudges • Assertive yet diplomatic — able to push back and realign priorities • **Who This Role is NOT For** • - Those needing constant direction, hand-holding, or detailed task lists • - High “Quick Start” types who start but rarely finish • - People rattled by shifting priorities or tight timelines • - Those who guard evenings/weekends as non-negotiable — this role flexes when the CEO does • - Anyone who views themselves as a “secretary” vs. a strategic operator • - People who avoid feedback or take redirection personally • - Those content with “done” instead of “done right”