Construction Estimator, Project Coordinator

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October 22

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Scale Virtually VA

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B2B • HR Tech • Productivity

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

51 - 200 employees

🤝 B2B

👥 HR Tech

⚡ Productivity

📋 Description

• Review meeting notes, floor plans, and project scopes to prepare comprehensive cost estimates. • Analyze project plans, specifications, and scopes of work to identify all required materials, labor, and subcontractor components. • Perform detailed takeoffs and measurements to quantify materials and labor needs accurately. • Enter project data and cost breakdowns into JobTread, the company’s CRM and estimating tool. • Build and maintain standardized estimate templates for recurring project types (e.g., kitchens, bathrooms, renovations) to enable faster quoting. • Collaborate with the Project Manager to ensure estimates are accurate, aligned with schedules, and reflect current market pricing. • Develop standardized estimating templates and SOPs within JobTread for repeatable project categories. • Assist in documenting workflows around estimating, quoting, and proposal preparation. • Coordinate with existing Admin VA to maintain consistency in documentation, file organization, and reporting. • Communicate with subcontractors and vendors to verify pricing, availability, and labor requirements. • Support the client and the Project Manager in reviewing estimates with clients and ensuring alignment before project start. • Provide bilingual communication support (English/Spanish) for subcontractors and clients, ensuring clarity and professionalism in all exchanges. • When estimation volume is light, assist the Project Manager with scheduling updates, task tracking, and coordination efforts. • Contribute to improving the efficiency of project execution workflows by providing feedback and refinement suggestions based on estimating experience.

🎯 Requirements

• Minimum 2+ years of experience as a Construction Estimator, preferably within the residential remodeling industry. • Strong proficiency in reading and interpreting construction plans, blueprints, and specifications. • Skilled in JobTread and other estimating or project management software. • Experience with CAD, 2D/3D drawing, or takeoff tools (AutoCAD experience preferred). • Strong analytical and mathematical skills for cost calculations and material takeoffs • Excellent written and verbal communication; customer service-oriented approach. • Bilingual in English and Spanish is a plus but not required.

🏖️ Benefits

• HMO • PTO