EMEA Operations Coordinator

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October 29

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Scholar Rock

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Scholar Rock is a clinical-stage biopharmaceutical company focused on the discovery and development of innovative medicines for the treatment of serious diseases in which signaling by protein growth factors plays a fundamental role. Our most advanced investigational product candidate, apitegromab (SRK-015), a

51 - 200 employees

Founded 2016

💰 $205M Post-IPO Equity on 2022-06

📋 Description

• Support the smooth operation of the newly established EMEA headquarters in Zug. • Lead and support the EMEA HQ office build-out, including coordination with vendors, contractors, and internal stakeholders. • Set up and manage daily office operations including vendor coordination, utilities, invoices, and landlord relations. • Develop and maintain scalable office systems and processes. • Monitor and manage office supplies, equipment, and inventory. • Ensure compliance with health, safety, and regulatory standards. • Coordinate with IT and Facilities for infrastructure and workspace optimization. • Organize team-building activities, offsites, and executive visits. • Provide high-level administrative support to the EMEA leadership team. • Coordination of administrative tasks between EMEA offices. • Manage calendars, schedule meetings, and coordinate complex travel arrangements across Europe and the US. • Prepare and edit correspondence, presentations, and reports. • Handle confidential information with discretion and professionalism. • Support leadership in organizing regional events and large meetings (Congress and HCP Events) • Plan and book international and domestic travel for EMEA Leadership team members, including flights, accommodation, ground transportation, and itineraries. • Organize EMEA meetings such as business reviews. • Ensure compliance with company travel policies and budget guidelines. • Lead budget tracking for office operations and travel, ensuring cost-effectiveness and adherence to financial guidelines. • Process expense reports and invoices in collaboration with Finance. • Support procurement activities and maintain accurate records of expenditures.

🎯 Requirements

• Minimum 3–5 years of experience in office management and executive support, ideally in biotech, pharma, or life sciences. • Proven experience in office build-out or relocation projects. • Strong organizational and multitasking skills with attention to detail. • Proficient in MS Office Suite (especially Excel, Outlook, PowerPoint); experience with expense and travel management tools is a plus. • Experience setting up office operations from scratch is a strong advantage. • Excellent interpersonal and communication skills. • Swiss residency required • Independent, proactive problem solver with strong written and verbal communication skills in German and English

🏖️ Benefits

• We celebrate diversity and are committed to creating an inclusive environment for all employees.